Legal Administrative Assistant

Confidentiel; Tampa (FL); On-site; USD 36,000 - 56,000; Full time

Job summary

Confidentiel in Tampa seeks an experienced Office Administration Coordinator to oversee daily operations in a professional services environment. You will handle front desk tasks, client services, and conference room scheduling while coordinating events and facilities with the Regional Office Manager.

You will support attorneys and staff, manage calls and deliveries, and help with documentation, timekeeping, and special projects.

Qualifications

• High school diploma or equivalent.
• Minimum 3 years combined customer service, administrative support, or professional services experience.
• Prior law firm or professional services office experience preferred.

Responsibilities

• Manage incoming calls, greet visitors, and provide professional client service.
• Coordinate conference rooms, visiting attorney offices, meetings, and video conferences.
• Assist with office events, client functions, recognition programs, and community activities.
• Coordinate building maintenance, work orders, inspections, and parking arrangements.
• Manage incoming deliveries and visitor security procedures.
• Provide basic conference room technology and equipment setup support.
• Coordinate continuing legal education events, materials, and recordkeeping.
• Process administrative requests, expense reports, and office-related documentation.
• Support the Regional Office Manager and Practice Assistants with projects and daily operations.

Skills

Customer service

Administrative support

Office coordination

Scheduling

Front desk operations

Communication

Event coordination

Vendor communication

Education

High school diploma

Tools

Microsoft Word

Excel

Outlook

Job description

Seeking an experienced Office Administration Coordinator to oversee daily office operations within a professional services environment. Responsible for front desk operations, client and visitor services, conference room scheduling, office events, facilities coordination, and administrative support. Works closely with the Regional Office Manager to ensure efficient office operations.

Key Responsibilities

• Manage incoming calls, greet visitors, and provide professional client service.


• Coordinate conference rooms, visiting attorney offices, meetings, and video conferences.


• Assist with office events, client functions, recognition programs, and community activities.


• Coordinate building maintenance, work orders, inspections, and parking arrangements.


• Manage incoming deliveries and visitor security procedures.


• Provide basic conference room technology and equipment setup support.


• Coordinate continuing legal education events, materials, and recordkeeping.


• Process administrative requests, expense reports, and office-related documentation.


• Support the Regional Office Manager and Practice Assistants with projects and daily operations.


• High school diploma or equivalent required.


• Minimum 3 years of combined customer service, administrative support, or professional services experience.


• Prior law firm or professional services office experience preferred.

Special Requirements

• Ability to handle confidential information and sensitive situations with discretion.


• Professional demeanor and strong telephone etiquette.

Knowledge, Skills & Abilities

• Microsoft Word, Excel, and Outlook.


• Office administration, scheduling, and administrative coordination.


• Conference room and video conferencing support.


• Facilities coordination and vendor communication.


• Strong organizational, communication, and customer service skills.


• Ability to prioritize multiple responsibilities and work independently or collaboratively.