Office Administrator

Vance Airscoop; Stoughton (WI); On-site; USD 25,000 - 39,000; Part time

Job summary

Eco-Resource Consulting, Inc. is seeking a part-time Office Administrator to handle accounts receivable/payable, invoicing, budget reviews, and project support. Some government-contract experience is a plus. A valid driver's license and proficiency with QuickBooks Online, Word, Excel, Teams, and Outlook are required.

The role offers a 90-day probation period with potential for permanent part-time employment after that period. Background in ecological work is welcome but not required.

Qualifications

• Past experience with QuickBooks Online is required.
• Associate's degree or past experience with clerical or office administrator work.
• Excellent oral and written communication and presentation skills and analytical and creative problem-solving skills.
• Excellent organizational skills.
• Experience with client audits is suggested.
• Experience with federal, state, and local government contracts is suggested.
• Valid Driver's License; proficient with QuickBooks Online, MS Word, Excel, Teams, and Outlook

Responsibilities

• Create and update budget reviews to ensure projects stay within budget and communicate findings to project managers.
• Generate QuickBooks Online reports (including unbilled reports) and assist with invoices.
• Process client payments and vendor bills.
• Enter monthly credit card statements into QuickBooks Online.
• Coordinate with vendors to secure credit applications and assist project managers with product orders.
• Perform other clerical duties including renewals of vehicle licenses and health insurance; maintain records on equipment and vehicles.

Skills

Communication

Organizational

Analytical thinking

Creative problem-solving

Presentation skills

Education

Associate's degree or clerical/office experience

Tools

QuickBooks Online

MS Word

Excel

Teams

Outlook

Job description

Eco-Resource Consulting, Inc. is seeking an Office Administrator. Job duties will primarily involve accounts receivable, accounts payable, assist with invoicing, budget reviews and assisting with projects. Background in the ecological field is a positive but not necessary. This position will be part-time with the option of permanent part-time employment after a 90-day probation period.

Job Duties

Job duties will include creating and updating budget reviews to ensure projects are within budget and communicating this with the project managers. Generating reports on QuickBooks Online including unbilled reports and assist with generating invoices and sending them to clients. Processing client payments and bills from vendors. Entering monthly credit card statements into QuickBooks Online. Working with vendors to ensure we have credit applications in place and help project managers place product orders. Conducting other clerical duties including renewal of vehicle license plate renewal, renewal of health insurance, keep record detailed records on equipment, vehicles, etc.

Qualifications

• Past experience with QuickBooks Online is required.
• Associate's degree or past experience with clerical or office administrator work.

• Possess excellent oral and written communication and presentation skills and analytical and creative problem-solving skills.
• Possess excellent organizational skills.
• Experience with client audits is suggested.
• Experience with federal, state, and local government contracts is suggested.

Requirements

• Valid Driver's License
• Proficient with Quickbooks Online, MS Word, Excel, Teams, and Outlook