Office Administrator

WorkGenius Group; Seattle (WA); On-site; USD 25,000 - 41,000; Full time

Job summary

WorkGenius Group in Seattle, WA seeks an Office Administrator to manage daily operations on-site and coordinate facilities support. You will handle safety, supplies, events, onboarding, and vendor interactions to keep the workplace efficient and welcoming.

The role requires 2–5+ years in office administration, strong organization, payments tracking, and excellent communication. This is a fast-paced, on-site position focused on delivering dependable service to staff and leadership.

Qualifications

• 2–5+ years of experience in office administration or related field.
• Experience coordinating facilities services, events, meetings, or office operations.
• Strong organizational, time-management, prioritization, and problem-solving skills.

Responsibilities

• Oversee daily office and workplace operations, including safety, cleanliness, supplies, mail, deliveries, and general site functionality.
• Serve as the primary on-site contact for facilities and IT issues; coordinate tickets, repairs, maintenance, building management, and external vendors.
• Plan and execute employee events, engagement activities, onboarding support, meal programs, and other workplace culture initiatives.
• Maintain office documentation and resources while providing responsive, service-oriented support to employees, leadership, and internal teams.
• Track workplace expenses and budgets; support space planning, meeting logistics, broadcasts, presentations, and other administrative needs.

Skills

Office Administration

Workplace Operations

Facilities Coordination

Employee Experience

Vendor Management

Event Planning

Office Supplies

Budget Tracking

Onboarding Support

Tools

Google Workspace

Job description

Title: Office Administrator

Industry: Autonomous Vehicle / Technology

Location: Seattle, WA

Duration: Approximately 6 months

Responsibilities

• Oversee daily office and workplace operations, including safety, cleanliness, supplies, mail, deliveries, and general site functionality.
• Serve as the primary on-site contact for facilities and IT issues; coordinate tickets, repairs, maintenance, building management, and external vendors.
• Plan and execute employee events, engagement activities, onboarding support, meal programs, and other workplace culture initiatives.
• Maintain office documentation and resources while providing responsive, service-oriented support to employees, leadership, and internal teams.
• Track workplace expenses and budgets; support space planning, meeting logistics, broadcasts, presentations, and other administrative needs.

Requirements

• 2–5+ years of experience in office administration, office management, workplace operations, facilities coordination, employee experience, or a related field; technology-company experience preferred.
• Strong organizational, time-management, prioritization, and problem-solving skills with the ability to manage multiple responsibilities independently.
• Excellent written, verbal, and interpersonal communication skills, with a professional and employee-focused service orientation.
• Experience coordinating vendors, facilities services, workplace programs, employee events, meetings, or office operations.
• Proficiency with Google Workspace and related productivity applications; comfortable working fully onsite in a fast-paced environment.

Skills

• Office Administration
• Workplace Operations
• Facilities Coordination
• Employee Experience
• Vendor Management
• Event Planning
• Office Supplies
• Budget Tracking
• Onboarding Support
• Google Workspace

Hourly rate is commensurate with experience and is an estimated range provided by WorkGenius.