Office Administrator

Career Group; San Francisco (CA); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Paid time off

Bonus

Job summary

Career Group is seeking an Office Administrator in San Francisco to oversee front desk operations and support the day-to-day needs of the office. You will greet visitors, answer calls, coordinate room scheduling, and assist with travel and expense reporting.

This fully onsite role runs Monday–Friday, 8:00 AM–5:00 PM, with benefits including medical, dental, vision, and PTO. Ideal candidates have 1–2 years in receptionist or hospitality roles and strong communication skills.

Qualifications

• 1–2 years of experience in a receptionist, front desk, hospitality, or customer-facing role.
• Polished, professional demeanor with excellent in-person and phone communication.
• Highly organized, dependable, and punctual with attention to detail.
• Strong customer service and a welcoming office environment.
• Proactive and resourceful with ability to multitask.
• Comfortable multitasking in a fast-paced, small-team setting.

Responsibilities

• Serve as the first point of contact for visitors and guests.
• Coordinate visitor registration with building security and manage access.
• Answer and direct calls; take messages; manage main phone line and inbox.
• Welcome guests and maintain conference rooms before/after meetings.
• Manage conference room calendar and bookings; resolve scheduling conflicts.
• Arrange catering and setup for meetings and events.
• Ensure AV equipment is functioning and coordinate with IT as needed.
• Receive, sort, and distribute mail and packages; coordinate courier services.
• Maintain kitchen, supply areas, and common spaces; restock as needed.
• Monitor inventory and order office supplies.

Skills

Professional demeanor

Communication skills

Highly organized

Customer service

Multitasking

Education

High school diploma or equivalent

Some college or bachelor’s degree preferred

Tools

Microsoft Outlook

Microsoft Teams

Microsoft Word

Microsoft Excel

Job description

Office Administrator | San Francisco, CA | $60,000 - $75,000 + Bonus

Our client, a private equity firm is seeking a polished, personable, and highly organized Office Administrator to oversee front desk operations and support the day-to-day needs of the office. This is an excellent opportunity for someone with a hospitality-minded approach who enjoys creating a welcoming, professional environment and ensuring everything runs smoothly behind the scenes. The Office Administrator will serve as the first point of contact for visitors, including investors, bankers, management teams, candidates, and vendors. The ideal candidate is proactive, dependable, detail-oriented, and comfortable juggling multiple responsibilities in a fast-paced, professional environment. This is a full-time position in San Francisco.

What You’ll Do

• Serve as the first point of contact for visitors, warmly and professionally greeting guests, including management teams, investment bankers, lenders, investors, and interview candidates.
• Coordinate visitor registration with building security and manage guest access to the office.
• Answer and direct incoming calls, take accurate messages, and manage the firm's main phone line and general inbox.
• Welcome guests and offer refreshments while ensuring conference rooms are clean, organized, and properly stocked before and after meetings.
• Manage the conference room calendar, coordinate reservations, and resolve scheduling conflicts.
• Arrange catering and coordinate setup for meetings, team lunches, and office events.
• Ensure conference room audio/visual equipment is functioning properly and coordinate with IT support when needed.
• Receive, sort, and distribute incoming mail and packages, as well as coordinate courier services and overnight shipments.
• Maintain the kitchen, supply areas, and common spaces, ensuring the office remains organized and well-stocked.
• Monitor inventory and order office supplies, snacks, beverages, and other necessary items.
• Serve as the primary point of contact for building management regarding maintenance requests, deliveries, and office access needs.
• Coordinate with office vendors, including cleaning, catering, water, and printer/copier services, and oversee onsite service visits.
• Assist with issuing and managing employee and visitor building access.
• Provide administrative support to the team as needed, including calendar management, travel coordination, and expense reporting.

What We’re Looking For

• 1–2 years of experience in a receptionist, front desk, hospitality, or other customer-facing role. Experience in professional services or financial services is a plus.
• Warm, polished, and professional demeanor, with excellent in-person and phone communication skills.
• Highly organized, dependable, and punctual, with exceptional attention to detail.
• Strong customer service skills and a genuine interest in creating a welcoming and positive office environment.
• Proactive and resourceful, with the ability to anticipate needs and take initiative.
• Comfortable multitasking, managing competing requests, and adapting to changing priorities in a fast-paced, small-team environment.
• Excellent judgment and discretion when handling confidential or sensitive information.
• Proficiency in Microsoft Outlook, Teams, Word, and Excel.
• High school diploma or equivalent required; some college or a bachelor's degree preferred.

Schedule & Location

Monday–Friday, 8:00 AM–5:00 PM.

Fully onsite in San Francisco, CA.

• $60,000 - $75,000 + bonus.
• Medical, dental, and vision coverage
• Paid time off

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We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.