Polished Front Desk & Office Administrator — SF

Career Group; San Francisco (CA); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Paid time off

Bonus

Job summary

Career Group is seeking an Office Administrator in San Francisco to oversee front desk operations and support the day-to-day needs of the office. You will greet visitors, answer calls, coordinate room scheduling, and assist with travel and expense reporting.

This fully onsite role runs Monday–Friday, 8:00 AM–5:00 PM, with benefits including medical, dental, vision, and PTO. Ideal candidates have 1–2 years in receptionist or hospitality roles and strong communication skills.

Qualifications

• 1–2 years of experience in a receptionist, front desk, hospitality, or customer-facing role.
• Polished, professional demeanor with excellent in-person and phone communication.
• Highly organized, dependable, and punctual with attention to detail.
• Strong customer service and a welcoming office environment.
• Proactive and resourceful with ability to multitask.
• Comfortable multitasking in a fast-paced, small-team setting.

Responsibilities

• Serve as the first point of contact for visitors and guests.
• Coordinate visitor registration with building security and manage access.
• Answer and direct calls; take messages; manage main phone line and inbox.
• Welcome guests and maintain conference rooms before/after meetings.
• Manage conference room calendar and bookings; resolve scheduling conflicts.
• Arrange catering and setup for meetings and events.
• Ensure AV equipment is functioning and coordinate with IT as needed.
• Receive, sort, and distribute mail and packages; coordinate courier services.
• Maintain kitchen, supply areas, and common spaces; restock as needed.
• Monitor inventory and order office supplies.

Skills

Professional demeanor

Communication skills

Highly organized

Customer service

Multitasking

Education

High school diploma or equivalent

Some college or bachelor’s degree preferred

Tools

Microsoft Outlook

Microsoft Teams

Microsoft Word

Microsoft Excel

Job description

Career Group is seeking an Office Administrator in San Francisco to oversee front desk operations and support the day-to-day needs of the office. You will greet visitors, answer calls, coordinate room scheduling, and assist with travel and expense reporting.

This fully onsite role runs Monday–Friday, 8:00 AM–5:00 PM, with benefits including medical, dental, vision, and PTO. Ideal candidates have 1–2 years in receptionist or hospitality roles and strong communication skills.