Administrative Assistant

TalentAlly; Pennsylvania; On-site; USD 35,000 - 49,000; Full time

Benefits offered by this job

401(k) matching

Paid Vacation

Maternal and Paternal Leave

Short Term Disability

Long Term Disability

Life Insurance

Employee Assistance Program

Job summary

A leading company in the geotechnical construction sector is looking for an Administrative Assistant to provide clerical support, handle meeting arrangements, and assist field employees. The role requires a high school diploma or GED and 2-5 years of experience, with preferred skills in Microsoft Office. Ideal candidates should possess both verbal and written communication skills and be comfortable in a professional office environment.

Qualifications

• 2-5 years of experience in administrative support role.
• First Aid/CPR certified.
• Ability to lift at least 40 pounds.

Responsibilities

• Provides support to department, including clerical and project-based work.
• Handles travel arrangements for district members.
• Maintains extensive filing system for invoices and correspondence.

Skills

Basic PC skills

Knowledge in MS Office

Verbal communication

Written communication

Decision making

Stress management

Education

High School Diploma or GED

Associate's degree

Job description

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Since 1955, Nicholson Construction Company has been setting the industry standard for performance and technical innovation in geotechnical construction. We have built our reputation by performing the highest quality work and providing the most innovative solutions on the widest range of demanding and high-profile projects. Nicholson is part of a global network of unparalleled geotechnical resources and expertise, specializing in deep foundations, earth retention, and ground treatment.

Summary:

• Eastern Division Administrative Assistant to perform various clerical tasks related to the daily operation of assigned region or department.

Responsibilities:

• Provides support to department and manager. Duties include receptionist, clerical and project-based work.
• Supports field employees in daily interactions.
• Set up and coordinate meetings and conferences.
• Handles travel arrangements (flight/hotel/rental cars) for all district members going to out of state jobs.
• Maintains extensive filing system to ensure back up of all invoices and correspondence.
• Provide coding, delivery tickets, create/manage purchase orders.
• Process expenses for staff
• Supports engineers during the bidding process, as well as throughout the entire project
• Prepares shipments for UPS and Fed Ex packages
• Assisting in new employee orientation and proper set up of paperwork required
• Order business cards for new and existing employees
• Research, price, and purchase supplies

Requirements:

• High School Diploma or GED required; Associate's degree preferred
• First Aid/CPR
• Minimum 2-5 years of experience in an administrative support role
• Construction or manufacturing industry experience preferred
• Basic PC skills, knowledge in MS office, Word, and Excel programs required
• Ability to learn and utilize new software.
• Telephone protocol
• Located in Canonsburg, PA
• Lift, carry, pull and push at least 40 pounds
• Open filing cabinets and bend or stand as necessary
• Operate in a professional office environment
• Routinely use standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Mental Requirements:

• Converse effectively using both verbal and written communication.
• Make decisions and assume accountability
• Demonstrate ability to manage stress and emotions as related to the workplace
• Identify and resolve conflict
• Assess safety and risk
• Medical
• Vision
• Short Term Disability
• Long Term Disability
• Accidental Death and Dismemberment
• Life Insurance
• 401(k) matching
• Safe Harbor Retirement Plan
• Employee Assistance Program
• Paid Vacation
• Maternal and Paternal Leave
• Sick days

Nicholson Construction participates in E-Verify

Please be advised that all interested candidates are REQUIRED to attach a copy of your resume in order to be considered.

In an effort to foster a diverse workforce Nicholson Construction encourages applications from minorities, veterans, women and individuals with disabilities. EOE AA M/F/Vet/Disability

If you want to view the EEO is the Law poster, please choose your language: English - Spanish - Arabic - Chinese

PDN-9f07b396-3dfa-4216-bfb8-f99aa5bac63d

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Technology, Information and Media

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