Office Administrator

Mariposa Food Co-op; Philadelphia (Philadelphia County); On-site; USD 26,000 - 30,000; Part time

Benefits offered by this job

20% store discount

Employee Assistance Program

Paid Time Off

Job summary

Mariposa Food Co-op is seeking an Office Administrator (Part-Time) in Philadelphia to support IT, databases, minutes, and website upkeep. You’ll assist board administration, coordinate facilities, manage advertising, and engage with member-owners to advance the Co-op’s mission.

Ideal candidates bring at least 2 years in office administration, strong Microsoft 365 skills, basic IT know-how, and excellent written and spoken communication. Evening/weekend availability is expected.

Qualifications

• At least 2 years of experience in office administration or a similar role.
• Proficiency in Microsoft 365 (Word, Excel, PowerPoint).
• Basic IT support skills.
• Strong verbal and written communication skills.
• Excellent organizational and time-management skills.

Responsibilities

• The Office Administrator will handle office tasks like IT support, database management, meeting minutes, and website maintenance.
• They support board administration, coordinate facility repairs, manage advertising, engage with member-owners and support the Co-op’s mission and goals.
• Office Administration: Take meeting minutes, order office supplies, perform basic IT support, coordinate IT and facilities management, keep records.
• Board Administration: Take meeting minutes, work with the Board during elections for member-owner engagement and communication.
• Customer Service: Ensure adequate printed materials, promote the co-op at events, track customer comments and respond.
• Member-Owner Services: Manage ownership database, run reports, organize meetings.
• Advertising & Promotions: Assist with promotions, maintain the website, plan in-store merchandising.
• Communication & Collaboration: Collaborates with leadership, supports accounts payable/receivable, participates in meetings.

Skills

Microsoft 365

IT support basics

Verbal and written communication

Organization

Time management

Advertising & promotions

Tools

Microsoft Word

Excel

PowerPoint

Job description

Description

Office Administrator (Part-Time)

Why Work With Us?

Mariposa Food Co-op is a community-owned grocery store dedicated to increasing food accessibility in our community and providing our shoppers with a wide range of affordable and high-quality products. At Mariposa, you'll be part of a team that truly makes a difference in the community.

Starting Pay & Perks

• $19-$22/hour DOE
• 20% store discount
• Employee Assistance Program
• Paid Time Off

What You’ll Do

The Office Administrator will handle office tasks like IT support, database management, meeting minutes, and website maintenance. They support board administration, coordinate facility repairs, manage advertising, engage with member-owners and support the Co-op’s mission and goals.

Office Administration:

• Take meeting minutes as directed
• Order office supplies
• Perform basic IT support
• Coordinate IT and facilities management
• Keep accurate records in customer and product databases
• Clean and organize areas throughout the Co-op.

Board Administration:

• Take meeting minutes as directed
• Work closely with the Board during Board election season to ensure member-owner engagement, participation, and Board communication

Customer Service:

• Ensure adequate supplies of printed materials
• Promote the co-op at events
• Track customer comments from website, comment box, phone calls, general Mariposa email account, and various online platforms; ensure timely responses

Member-Owner Services:

• Manage ownership database in the point-of-sale system
• Community outreach
• Run reports to locate purchases, equity payments, coupon redemptions, etc.
• Organize and participate in member-owner meetings

Advertising & Promotions:

• Assist with ensuring positive representation of the co-op to the media and the public
• Maintain the co-op website (membership info, donations, seasonal happenings, events, blog posts, etc.
• Participate in department meetings to plan promotions and in-store merchandising.

Communication & Collaboration:

• Collaborates with leadership from other departments.
• Partners with the bookkeeper to support accounts payable and receivable functions as required.
• Participates actively in meetings

Who We're Looking For

• At least 2 years of experience in office administration or a similar role
• Proficiency in Microsoft 365 (Word, Excel, PowerPoint)
• Basic IT support skills.
• Strong verbal and written communication skills
• Excellent organizational and time-management skills to handle multiple tasks and maintain accurate records
• Ability to coordinate services for office support and maintenance
• Some experience in advertising and promotions
• Excellent communication skills even during sensitive conversations and in public or group settings.
• Excellent customer service skills.
• Attention to detail needed to perform tasks accurately, efficiently, and punctually
• Available to work evenings, weekends, and holidays as needed.

This position description is a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties.