Office Administrator

Insight Global; Peoria (IL); On-site; USD 38,000 - 52,000; Full time

Job summary

Insight Global is seeking a detail-oriented Administrative Assistant to support daily office operations in a corporate environment supporting a team of about 130 employees. You will manage calendars, coordinate travel, handle documentation, and assist with onboarding and office initiatives.

The role emphasizes secure handling of sensitive information, strong communication, and collaboration with internal teams across departments.

Qualifications

• 2+ years of administrative or executive support experience.
• Experience in a large to mid-size company.
• Proficiency with Microsoft Office; Excel for sums, pivot tables; PDF editing.

Responsibilities

• Provide administrative support to office personnel and department leadership.
• Manage calendars, schedule meetings, and coordinate logistics.
• Maintain documents, reports, and department records.
• Assist with data entry, tracking spreadsheets, and reporting.
• Coordinate travel and materials for meetings.

Skills

Administrative support

Office coordination

Multitasking

Microsoft Office

Communication

Scheduling

Invoicing/procurement

ERP systems (SAP)

Tools

SAP

Job description

Job Description

Insight Global is seeking a detail-oriented Administrative Assistant to support daily office operations and administrative functions. This individual will play a key role in ensuring efficient execution of administrative processes, supporting internal teams, coordinating schedules, managing documentation, and assisting with various office-related initiatives. This will be working in a corporate environment supporting a team of 130 employees.

Responsibilities

• Provide administrative support to office personnel and department leadership
• Manage calendars, schedule meetings, and coordinate logistics
• Maintain and organize documents, reports, and departmental records
• Assist with data entry, tracking spreadsheets, and reporting activities
• Coordinate travel arrangements, meeting materials, and office communications
• Support onboarding, office events, and employee engagement activities as needed
• Process purchase requisitions, invoices, and other administrative paperwork
• Serve as a point of contact for internal stakeholders and office visitors
• Assist with special projects and operational initiatives
• Ensure accuracy and confidentiality of sensitive information

Skills and Requirements

• 2+ years of administrative, office coordination, or executive support experience
• Experience working for a large to mid size company
• Strong proficiency with Microsoft Office Suiteo Excel Can use well for sum, create pivot tableso PDF Experience working with editing PDFs, adding pages, and text
• Excellent verbal and written communication skills (professional emails)
• Experience with multi tasking and meet deadlines balancing items like the following:o Catering Requestso Ordering office supplieso Processing invoices for contract employeeso Placing PO’s and all the associated purchase order taskso Office partieso Ordering business cardso Passing out mail
• Professional demeanor and customer-service mindset
• Experience supporting manufacturing, industrial, or corporate office environments
• Experience with scheduling, invoicing, or procurement processes
• Familiarity with ERP systems such as SAP or similar platforms

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [e-mail].