Office Administrator

Express Employment Professionals - Cincinnati East; Oshkosh (WI); On-site; USD 54,000 - 66,000; Full time

Benefits offered by this job

Competitive benefits

Job summary

Express Employment Professionals is seeking an organized administrative professional in Oshkosh, WI. The role supports accounts receivable, project data entry, and office operations in a fast-paced environment.

You will handle calls, emails, and inquiries, assist with procurement and documentation, and collaborate with multiple departments to ensure timely project support and accurate records. A 60k annual pay reflects experience and responsibilities.

Qualifications

• High school diploma or GED required; associate or bachelor's preferred.
• Strong written and verbal communication abilities.
• Proficiency with MS Office and basic accounting/ERP familiarity.

Responsibilities

• Greet visitors and provide professional customer service.
• Answer, screen, and direct phone calls, emails, and inquiries.
• Support Accounts Receivable with statements, pay apps, and SOVs.
• Enter and maintain project data in ERP and PM systems.
• Process shop orders and proposals to support Estimating/PM teams.
• Assist with project docs, lien waivers, warranties, and reports.
• Manage mail, shipments, and office records.
• Coordinate meetings, rooms, and office events.

Skills

Communication skills

Microsoft Office

Attention to detail

Time management

Teamwork

Education

High School Diploma or GED

Associate's or Bachelor's degree preferred

Tools

Microsoft Word

Excel

Outlook

Teams

ERP/Project management software

Job description

DIRECT HIRE OPPORTUNITY!

Hours: Monday - Friday, 7:00am - 4:00pm

Pay: up to $60,000 annually, based on experience

Duties:

• Greet visitors and provide professional, friendly customer service to clients, vendors, and guests.
• Answer, screen, and direct incoming phone calls, emails, and inquiries.
• Support the Accounts Receivable team by matching monthly statements, preparing and tracking pay applications, and coordinating Schedules of Values (SOVs).
• Accurately enter and maintain project information within ERP and project management systems.
• Process shop orders and proposals within established deadlines to support Estimating and Project Management teams.
• Assist with project documentation, lien waivers, warranties, reports, and other administrative tasks.
• Receive, sort, and distribute incoming mail and packages, and coordinate outgoing shipments.
• Maintain office supplies, equipment, phone systems, security/key card access, and office records.
• Assist with purchase orders, invoices, receipts, and other accounting and administrative documentation.
• Coordinate conference rooms, meetings, visitors, and office-related activities.
• Support employee events, company meetings, training sessions, and office celebrations.
• Maintain a clean, organized, and professional office environment.
• Collaborate with multiple departments to ensure efficient office operations and project support.

Qualifications:

• High School Diploma or GED required; Associate's or Bachelor's degree preferred.
• Previous administrative, office support, customer service, or accounting experience preferred.
• Strong communication skills, both written and verbal.
• Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and Teams.
• Experience with ERP, project management, or accounting software is a plus.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• High level of attention to detail and accuracy in data entry and documentation.
• Ability to handle confidential information with professionalism and discretion.
• Strong customer service and interpersonal skills.
• Ability to work independently while contributing to a collaborative team environment.
• Experience supporting project management, estimating, construction, or manufacturing operations is a plus.
• Dependable with excellent attendance, reliability, and time-management skills.
• Professional demeanor and ability to interact effectively with employees, customers, and vendors.

Why Express Employment Professionals, Oshkosh WI?

• Express placed over 1,350 people in 2024 just in the Fox Valley!
• We provide our associates with excellent comprehensive and competitive benefits!
• When you apply to us, you apply to 100+ companies in the Fox Valley!
• Over 170 people were hired on with a permanent position in 2024.