Office Administrator

Roberts Electric Co Inc; Oakland (CA); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

401(k)

Health insurance

Paid time off

401(k) matching

Dental insurance

Vision insurance

Job summary

Roberts Electric Co Inc in Oakland, CA is seeking an organized Office Administrator to support daily operations and keep projects on track. You’ll handle phones, emails, filing, scheduling for management and field staff, and basic bookkeeping tasks.

Join a dedicated team focused on safety, reliability, and strong client service. The role offers growth within a hands-on electrical contractor environment and requires a proactive, detail-oriented approach to multi-tasking in a fast-paced office.

Qualifications

• 2+ years of experience in office administration or administrative assistant role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and/or Google Workspace.
• Strong organizational skills with keen attention to detail.
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize in a busy office environment.
• Experience in the construction, electrical, or trades industry is a plus.
• Familiarity with QuickBooks or similar accounting software preferred.
• College degree, experience preferred.

Responsibilities

• Manage day-to-day office operations, including answering phones, responding to emails.
• Maintain and organize company files, records, and documentation.
• Coordinate scheduling, appointments, and meetings for management and field staff.
• Accounts Payable: Process invoices, purchase orders, and assist with basic bookkeeping tasks.
• Support project coordination by tracking job statuses and communicating updates.
• Accounts Receivable: Billing, monthly statements, collections.
• Order and manage office supplies and inventory.
• HR administrative tasks such as onboarding paperwork and employee records.
• Payroll
• Financial budgeting and job review.

Skills

Strong organizational skills

Attention to detail

Excellent written and verbal沟通 skills

Education

Bachelor’s or associate degree

Tools

Microsoft Office Suite

Google Workspace

QuickBooks or similar

Job description

Benefits:

• 401(k)
• Health insurance
• Paid time off
• 401(k) matching
• Dental insurance
• Vision insurance

About the Role:

Roberts Electric Co Inc is looking for a motivated and organized Office Administrator to join our team in Oakland, CA. This is a fantastic opportunity to play a key role in keeping our operations running smoothly while working alongside a skilled and dedicated crew. If you thrive in a fast-paced environment and love keeping things in order, we want to hear from you!

Responsibilities:

• Manage day-to-day office operations, including answering phones, responding to emails
• Maintain and organize company files, records, and documentation
• Coordinate scheduling, appointments, and meetings for management and field staff
• Accounts Payable: Process invoices, purchase orders, and assist with basic bookkeeping tasks
• Support project coordination by tracking job statuses and communicating updates
• Accounts Receivable : Billing, monthly statements, collections
• Order and manage office supplies and inventory
• HR administrative tasks such as onboarding paperwork and employee records
• Payroll
• Financial budgeting and job review

Requirements:

• 2+ years of experience in an office administration or administrative assistant role
• Proficiency in Microsoft Office Suite ("Word, Excel, Outlook") and/or Google Workspace
• Strong organizational skills with keen attention to detail
• Excellent written and verbal communication skills
• Ability to multitask and prioritize in a busy office environment
• Experience in the construction, electrical, or trades industry is a plus
• Familiarity with QuickBooks or similar accounting software preferred
• College degree, experience preferred

About Us:

Roberts Electric Co Inc has been a trusted name in electrical services in the Oakland, CA area, delivering quality workmanship and reliable service to both residential and commercial clients. Our customers keep coming back because of our commitment to safety, integrity, and getting the job done right. We take pride in fostering a supportive team environment where every employee is valued and plays an important part in our success.