Administrative Support - Procurement Department

System One; Orangeburg (NY); On-site; USD 28,000 - 36,000; Full time

Job summary

System One in Orangeburg, NY seeks an Administrative Support professional for the Procurement Department. The role focuses on purchase order management, document review, and supplier coordination to ensure timely deliveries.

You will process requisitions, review supplier agreements in SAP, audit records, and maintain accurate procurement documentation. On-site five days a week, from 7:30am to 4:30pm or 8:30am to 5pm, M-F.

Qualifications

• High school diploma or equivalent required.
• Excellent attention to detail and organizational skills required.
• Strong communication skills and ability to take directions and instructions required.
• Self-starter capable of working independently.
• Ability to effectively communicate with internal and external clients.
• Onsite work five days a week from 7:30am to 8:30am start, for 8 hours daily.

Responsibilities

• Provide administrative support including purchase order management and document review.
• Manage and process expense purchase requisitions for office supplies and Staples.
• Follow up and ensure delivery of purchase orders.
• Review top 100 supplier purchase agreements in SAP and paper files, and audit electronic and paper records for consistency.
• Ensure non-100 suppliers are recorded in SAP and stored in Iron Mountain.
• Maintain accurate documentation of purchase agreements and records throughout the process.

Skills

Attention to detail

Organizational skills

Strong communication

Independent worker

Client communication

Education

High school diploma or equivalent

Tools

SAP

Iron Mountain

Job description

Job Title: Administrative Support - Procurement Department
Location: Orangeburg, NY
Type: Contract
Compensation: $23.00/hour
Hours: 7:30-4:30 pm or 8:30-5pm, M-F

Responsibilities

• Provide administrative support including purchase order management and document review
• Manage and process expense purchase requisitions for office supplies and Staples
• Follow up and ensure delivery of purchase orders
• Review top 100 supplier purchase agreements in SAP and paper files, and audit electronic and paper records for consistency
• Ensure non-100 suppliers are recorded in SAP and stored in Iron Mountain
• Maintain accurate documentation of purchase agreements and records throughout the process

Requirements

• High school diploma or equivalent education required
• Excellent attention to detail and organizational skills
• Strong communication skills and ability to take directions and instructions
• Self-starter capable of working independently
• Ability to effectively communicate with internal and external clients
• Ability to work onsite 5 days a week from 7:30am to 8:30am start, for 8 hours daily

System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.