Office Administrator

Northbound Search; New York (NY); On-site; USD 80,000 - 100,000; Full time

Job summary

A leading investment firm is seeking an energetic Office Support Administrator to provide comprehensive administrative and operational support. This role is pivotal in ensuring smooth operations and supporting collaborative work. Responsibilities include calendar management, document preparation, and compliance support, while qualifications require 2+ years experience and proficiency in Microsoft Office.

Benefits

Discretionary Bonus

Opportunity for growth

Collaborative team culture

Exposure to high-level financial operations

Qualifications

• 2+ years of administrative or office support experience, preferably in financial services or a corporate environment.
• Strong proficiency in Microsoft Office Suite.
• Excellent communication skills—verbal and written.

Responsibilities

• Provide administrative support including calendar management and travel arrangements.
• Assist with client correspondence and document preparation.
• Manage office supplies and ensure an organized office environment.

Skills

Communication

Organizational Skills

Time Management

Attention to Detail

Proactive Mindset

Tools

Microsoft Office Suite

Job description

Position Overview:
Our client, a leading Investment Firm, is seeking an energetic and resourceful Office Support Administrator to provide comprehensive administrative and operational support to our investment professionals. This is a key role in ensuring the smooth day-to-day operations of our office and supporting a collaborative and efficient work environment.

Key Responsibilities:

Provide administrative support including calendar management, scheduling, travel arrangements, and meeting coordination

Assist with client correspondence, document preparation, and presentation formatting

Manage office supplies, vendor relationships, and ensure the office environment is organized and professional

Support compliance and recordkeeping processes in coordination with internal teams

Maintain filing systems (physical and digital) and help manage confidential documents securely

Assist with onboarding of new employees and coordination of internal communications

Serve as a point of contact for internal and external inquiries with professionalism and discretion

Support team-wide projects, events, and initiatives as needed

Qualifications:

2+ years of administrative or office support experience, preferably in financial services or a corporate environment

Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Excellent communication skills—verbal and written

High attention to detail, time management, and organizational skills

Ability to multitask in a fast-paced, deadline-driven environment

Professional demeanor with a proactive and solutions-oriented mindset

What We Offer:

$80,000 - $100,000 Base Salary + Discretionary Bonus

Opportunity to grow within a respected and forward-thinking investment firm

Collaborative and supportive team culture

Exposure to high-level financial operations and executive leadership