Office Administrator

LHH; New Jersey; On-site; USD 52,000 - 70,000; Full time

Job summary

LHH is seeking an Office Administrator to oversee daily office operations and maintain a productive workplace. The role involves supporting employees, managing logistics, coordinating vendors, and ensuring the office runs smoothly in a fast-paced environment.

The ideal candidate has 3+ years of administrative experience, a Bachelor's degree preferred, and strong organizational, communication, and MS Office skills. This is a full-time on-site position based in New Jersey.

Qualifications

• Bachelor's degree preferred.
• 3+ years of administrative, office management, or related experience.
• Valid driver's license and reliable personal vehicle required.
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.

Responsibilities

• Maintain a professional, organized, and efficient office environment.
• Oversee daily office operations and support employees.
• Coordinate calendar management and meeting logistics.
• Manage office supplies, inventory, and vendor relationships.
• Handle shipping, receiving, mail, and errands; mileage reimbursement applies.
• Arrange office events, catering, and special projects as needed.

Skills

Office administration

Time management

Communication

Microsoft Office

Customer service

Detail oriented

Education

Bachelor's degree preferred

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Job description

We are seeking a highly organized, proactive, and service-oriented Office Administrator to oversee daily office operations and ensure a productive, welcoming workplace environment. This individual will play a key role in supporting employees, managing office logistics, coordinating vendors, and maintaining the overall functionality of the office. The ideal candidate is hands‑on, detail-oriented, and thrives in a fast-paced environment where no two days are the same.

Key Responsibilities

Office Operations

• Maintain a professional, organized, and efficient office environment.
• Ensure the office remains clean, welcoming, and fully operational on a daily basis.
• Proactively identify and address office needs and operational challenges.

Office Supplies & Inventory Management

• Monitor inventory levels for office, kitchen, and breakroom supplies.
• Order and replenish supplies as needed.
• Maintain organized storage areas and ensure essential items are consistently stocked.
• Oversee cleanliness and organization of kitchen and shared spaces.
• Coordinate replenishment of food, beverages, and breakroom supplies.
• Assist with coordinating cleaning and maintenance as needed.

Shipping, Receiving & Errands

• Manage incoming and outgoing mail, packages, and deliveries.
• Perform office-related errands, including trips to shipping providers, stores, vendors, and other local destinations.
• Utilize a personal vehicle for business-related errands, with mileage reimbursement provided.

Food & Catering Coordination

• Coordinate daily lunch programs, catering orders, snacks, beverages, and related logistics.
• Manage food service arrangements for meetings and special events.

Calendar & Meeting Support

• Coordinate conference room scheduling and meeting logistics.
• Assist with calendar management and support efficient team operations.
• Serve as a liaison with vendors, maintenance providers, and service partners.
• Coordinate office services and ensure timely resolution of facility-related issues.

Guest & Employee Experience

• Welcome visitors and provide a professional and friendly experience.
• Support employees with office-related needs and inquiries.

Events & Special Projects

• Assist with planning and executing office events, team gatherings, and company functions.
• Take ownership of special projects and administrative initiatives as assigned.

Qualifications

• Bachelor's degree preferred.
• 3+ years of administrative, office management, workplace operations, or related experience preferred.
• Valid driver's license and reliable personal vehicle required.
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Strong problem‑solving abilities and sound judgment.
• High level of attention to detail and accuracy.
• Professional, polished, and customer-service-focused demeanor.
• Self‑motivated with a proactive, "can-do" attitude.
• Comfortable performing both administrative and hands‑on workplace support responsibilities.
• Ability to work independently while also collaborating effectively with team members.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers