Office Administrator

AJ Glass Commercial Glass Interiors; Marietta (GA); On-site; USD 42,000 - 52,000; Full time

Job summary

AJ Glass Commercial Glass Interiors in Marietta, GA is hiring an Office Administrator to manage day-to-day office operations and support senior leadership across Preconstruction, Project Management, Fabrication, and Field Operations.

Responsibilities include coordinating calendars, travel, meetings, vendor relations, timesheets, onboarding, and HR-related administration while maintaining a welcoming, organized office environment.

Qualifications

• 1–2 years of experience in office administration or coordination.
• Strong communication, organizational, and multitasking abilities.
• Bilingual English/Spanish communication preferred.
• Bachelor's degree not required.
• Proficiency with Microsoft Office and basic HR tasks is a plus.

Responsibilities

• Serve as the primary contact for employees, visitors, and vendors.
• Oversee daily office operations, facilities, mail, equipment, and spaces.
• Coordinate supply orders and vendor services.
• Schedule conference rooms and prepare meeting spaces.
• Provide admin support to senior leadership, including calendars and travel.
• Assist with timesheets, payroll deadlines, and attendance reconciliation.
• Support onboarding and HR-related activities.
• Coordinate employee engagement events and company apparel.
• Maintain documented office procedures and backup reception coverage.
• Identify opportunities to improve administrative processes.

Skills

Communication

Organization

Time management

Bilingual English/Spanish

Microsoft Office

Tools

Microsoft Outlook

Teams

Excel

Word

Procore

Job description

Founded in 2002, AJ Glass has been a trusted provider of commercial glass solutions in Metro Atlanta for over two decades. Our commitment to problem-solving, superior quality, and exceeding expectations sets us apart. We believe in uncompromising attention to detail and a steadfast pursuit of excellence, which is reflected in every project we complete. Clients choose us because they know their project is in the hands of metro Atlanta’s best.

Position Summary

The Office Administrator is responsible for overseeing day-to-day office operations and providing shared administrative support to senior leadership and the Preconstruction, Project Management, Fabrication, and Field Operations teams to ensure the office runs efficiently. This role serves as a primary point of contact for employees, visitors, and vendors while supporting office coordination, timekeeping administration, routine project administration, and general operational needs. Reporting to the HR Manager, this position also assists with employee engagement initiatives, company events, onboarding coordination, and other HR-related administrative activities as needed.

The ideal candidate is organized, dependable, detail-oriented, and personable, with the ability to manage multiple priorities, anticipate needs, and take ownership of maintaining a professional, welcoming, and well-organized office environment.

What You’ll Do

• Serve as the primary point of contact for employees, visitors, and incoming calls, maintaining a welcoming and professional office environment.
• Oversee daily office operations, including office organization, facilities, mail, packages, equipment, records, and the cleanliness and functionality of shared spaces, break rooms, conference rooms, and supply areas.
• Monitor office inventory and coordinate supply orders, deliveries, and vendor services to ensure the office remains properly stocked and operational.
• Coordinate conference room scheduling and prepare meeting spaces and materials for internal meetings, visitors, and business partners; distribute approved agendas and maintain agreed action lists with owners and due dates as requested.
• Provide administrative support to senior leadership, including calendar coordination, visitor itineraries, travel arrangements as needed, lunch orders, restaurant reservations, and meeting arrangements within approved budgets.
• Coordinate project sample requests, receipt, labeling, transmittals, packaging, shipment, and delivery tracking with the responsible department; assist with shipment of other materials as needed.
• Support weekly timesheet and attendance reconciliation by reviewing time clock records, Procore or other approved system entries, and employee timesheets for missing or inconsistent information; coordinate corrections with employees and authorized supervisors before payroll deadlines.
• Assist the HR Manager with new-hire setup and onboarding logistics, including preparing workspaces, ordering name tags and company apparel, coordinating training schedules and materials, and ensuring necessary supplies are ready for each employee’s first day.
• Support the HR Manager with employee engagement and company events by coordinating celebrations, recognition activities, company apparel, catering, decorations, supply purchases, errands, set up, and cleanup.
• Provide routine administrative support across Preconstruction, Project Management, Fabrication, and Field Operations, including bid-related correspondence and document routing, approved employee communications, supply requests, and coordination of deliveries or service visits. Department leaders retain technical review, work scheduling, and approval responsibilities.
• Identify opportunities to improve office procedures, streamline administrative processes, and enhance overall organizational efficiency.
• Coordinate competing departmental requests with the HR Manager, clarify priorities and deadlines, and flag unresolved dependencies to the responsible manager.
• Maintain documented procedures for recurring office duties and coordinate backup reception coverage when handling errands, site visits, or other off-site assignments.

What We’re Looking For

• 1-2 years of experience in office administration, administrative support, or office coordination; construction industry experience is a plus.
• Relevant administrative experience, demonstrated judgment, and reliable follow-through are valued; a bachelor’s degree is not required.
• Strong communication and interpersonal skills, with a friendly, approachable demeanor and the ability to build positive relationships and collaborate effectively with employees, visitors, vendors, and leadership.
• Bilingual English/Spanish communication skills are strongly preferred, particularly the ability to communicate clearly with employees in office, fabrication, and field settings.
• Excellent organizational skills and attention to detail, with the ability to manage multiple priorities, meet deadlines, and follow through on tasks.
• Ability to maintain confidentiality when handling employee and company information.
• Proficiency in Microsoft Outlook, Teams, Word, and Excel, with the ability to learn company-approved construction, HR, and administrative systems; experience with Procore, Miter, or comparable systems is a plus.
• Proactive, service-oriented approach, with the ability to anticipate needs, take ownership of the office environment, and support employees, management, and the overall team.
• Ability to work independently, exercise sound judgment, solve problems, and identify opportunities to improve administrative and operational processes.
• Flexibility and adaptability to changing priorities, with the ability to take on a variety of responsibilities within the role’s administrative scope.

Physical Requirements

• Ability to occasionally visit job sites to coordinate administrative or operational needs.
• Comfortable navigating active construction sites and warehouse, sometimes in varying weather conditions.
• Ability to lift, carry, and organize office, field, shipping, and employee supplies as needed.

This is a full-time, in-office position based in Marietta, GA. This role requires employees to work in the office five days per week, Monday through Friday, with a start time of 8:00 AM.