Assistant Administrator

Pye-Barker Fire & Safety, LLC; Bellevue (WA); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Life insurance

Short-term disability

401K with employer match

Paid vacation and holidays

Career development

Company vehicle

Ownership plan

Job summary

Pye-Barker Fire & Safety, LLC is seeking an experienced administrative professional to support the office manager at our Bellevue, WA location. You will assist with accounting, fleet management, insurance and records to help keep daily operations efficient.

The role requires a Bachelor's degree and 3 years of related experience, with strong MS Office skills, comprehensive reporting, and attention to detail. You will handle licenses, vendor invoices, travel arrangements, and policy compliance.

Qualifications

• Bachelor's degree or equivalent

Responsibilities

• Provide administrative and clerical support to ensure the efficient daily operation of the office.
• Manages internal users and their permissions for CRM, email, cell phones, office phones, cards, etc.
• Manages company telecommunications network and communicates with answering service.
• Coordinates with the branches on their fleet needs and communicates with the fleet provider.
• Obtains, renews, and maintains state licenses and permits.
• Maintain integrity of hiring/termination process through the proper application of company policies.
• Manages key vendor accounts, supply inventory, and submits invoices for payment.
• Assist other departments as needed.
• Coordinates travel.
• Assists with projects and event support.
• Maintains email, voicemail boxes and filing system, prepares department meeting agendas, meeting notes and distributes accordingly.
• Creates and maintains office related records and reports.
• Interprets, monitors, and analyzes information regarding operating reports, policies and procedures.
• Oversees and coordinates the day-to-day office operations.
• Receives and distributes incoming and outgoing mail.
• Perform other duties assigned by management.

Skills

MS Office (Excel, Word, PowerPoint)

CRM familiarity

Time management

Communication

Independence in fast-paced environment

Office administrative skills

Education

Bachelor's degree in related field

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Make a difference, protect lives, and achieve your dreams. Build your career with the industry-leading fire, life safety and security company. This position is responsible for assisting the office manager with accounting, fleet management, insurance, and other functions. Provides administrative and clerical support to an assigned location, department, college, and/or unit. Develops, maintains, and ensures compliance with department records. Assists with budgetary matters track department funds and purchasing. Compiles reports and monitors assigned projects and/or program components. May supervise assigned clerical staff and/or student assistants.

Essential Duties & Responsibilities:

• Provide administrative and clerical support to ensure the efficient daily operation of the office.
• Manages internal users and their permissions for CRM, email, cell phones, office phones, cards, etc.
• Manages company telecommunications network and communicates with answering service.
• Coordinates with the branches on their fleet needs and communicates with the fleet provider.
• Obtains, renews, and maintains state licenses and permits.
• Maintain integrity of hiring/termination process through the proper application of company policies.
• Manages key vendor accounts, supply inventory, and submits invoices for payment.
• Assist other departments as needed.
• Coordinates travel.
• Assists with projects and event support.
• Maintains email, voicemail boxes and filing system, prepares department meeting agendas, meeting notes and distributes accordingly.
• Creates and maintains office related records and reports.
• Interprets, monitors, and analyzes information regarding operating reports, policies and procedures.
• Oversees and coordinates the day-to-day office operations.
• Receives and distributes incoming and outgoing mail.
• Perform other duties assigned by management.

Education/Qualifications:

• Bachelor's degree from an accredited institution of higher education in related field or an equivalent combination of relevant education and/or experience.
• Three (3) years of related administrative, office or clerical experience.
• Advanced proficiency with Microsoft Office Suite including Excel, Word and PowerPoint.
• Experience with Excel and be comfortable with managing excel generated reports.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to work independently and in a fast-paced environment.
• Ability to anticipate work needs and interact professionally with customers.
• Excellent verbal and written communication skills.
• Highly organized and detailed oriented.
• Experience in office setting.

Other Duties:

Adheres to the Code of Conduct, Confidentiality Agreement, and Company Safety Policy. Performs other duties as assigned.

Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times.

Compensation: 50k-70k annually based on experience

Benefits and Perks:

• Excellent pay
• Medical, dental, vision
• Company paid life insurance
• Company paid short-term disability
• 401K with employer match
• Paid vacation and company holidays
• Training and Career Development
• Company vehicle (if job applicable)
• Immediate qualification for the ALL In Ownership Plan for all eligible full-time employees

Our Commitment:

Pye-Barker is built on four core values – customer-bias, trust, respect, and commitment – that serve as the north star for how we conduct business within our community and across our branches. As a group, we promise to do what’s right by our customers, community, and one another, each and every day.

Our EEO Statement:

Pye-Barker Fire & Safety is an Equal Opportunity Employer. All applicants will be considered for employment without regard to race, color, creed, religion, national origin, ancestry, citizenship status, age, sex, gender, pregnancy, sexual orientation, gender identity, gender expression, genetic information, disability, military service and veteran status, or any other characteristic protected by applicable law.

We are hiring across the nation! Many of our roles provide on-the-job training to help you get licensed and working. View Our Locations

Since 1946, we have been an industry leader with a reputation for putting our customers and our people first.

More About Us We strive to serve our communities by keeping businesses, families, and neighbors safe from fire, life safety, and security risks. Our values serve as the foundation for our culture -they're how we treat our customers and each other.

See Our Offerings We promise to make recommendations that are always in the best interest of our customers and provide service that's responsive and dependable, every time. You can count on us to care for you - our customer - as we care for each other. We have the utmost appreciation for this industry and each other, and are proud to be working together to help our customers and neighbors protect what they've built. We're committed to quality craftsmanship, quick response and taking care of our team members and our customers like family.