Office Administrator

Underwood Industrial Contractors LLC; Indianapolis (IN); On-site; USD 30,000 - 36,000; Full time

Benefits offered by this job

Paid holidays

Paid Time Off (PTO)

Health insurance

Dental insurance

Vision insurance

Life insurance

401(k) with employer matching

Health Savings Account (HSA) option

Growth opportunities

Job summary

Underwood Industrial Contractors, LLC in Indianapolis is seeking an Office Administrator – Bookkeeping to join our team. The role blends QuickBooks bookkeeping with DOT driver compliance and general office duties.

You will work with the Office Manager to keep financial records accurate, handle accounts payable/receivable, and maintain organized files. Strong QuickBooks skills and attention to detail are required.

Qualifications

• 3+ years of bookkeeping or related admin experience.
• Strong hands-on QuickBooks experience.
• Experience with accounts payable, receivable, and reconciliations.
• Proficiency in Microsoft Outlook, Word, and Excel.
• Ability to work independently, manage priorities, and meet deadlines.
• Excellent organization, communication, and computer skills.
• Detail-oriented and professional.

Responsibilities

• Handle daily bookkeeping, AP, AR, and reconciliations.
• Reconcile bank accounts and credit cards.
• Maintain accurate financial records and assist reporting.
• Support DOT/FMCSA compliance records and driver files.
• Track CDL licenses, medical cards, inspections, and expirations.
• Coordinate with vendors, purchases, and travel arrangements.
• Provide backup payroll support when needed.

Skills

QuickBooks

Independent work

Prioritization

Communication

Organization

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Accupay/iSolved

ATS

Job description

Office Administrator – Bookkeeping

Underwood Industrial Contractors, LLC
Location: 3116 N Ritter Ave, Indianapolis, IN 46218
Job Type: Full-Time | In-Office
Schedule: Monday–Friday, 8:00 AM – 5:00 PM
Pay: $24.00 per hour

About Our Company

Underwood Industrial Contractors, LLC is a family-owned and operated industrial contracting company with a proud history dating back to 1898.

Based in Indianapolis, Indiana, we specialize in industrial machinery installation, removal, and relocation, serving customers throughout the United States.

We take pride in our hardworking team, quality workmanship, integrity, and long-standing business relationships.

About the Position

We're looking for a dependable, organized, and self-motivated Office Administrator to join our team!

This position combines QuickBooks bookkeeping, DOT driver compliance, and general office administration. You'll work closely with our Office Manager to help keep our office organized, financial records accurate, and daily operations running smoothly.

We're looking for someone who takes initiative, enjoys problem-solving, works well independently, and is comfortable handling a variety of responsibilities.

Strong QuickBooks and bookkeeping experience is required. DOT compliance experience is a plus, but we're happy to train the right person!

Key Responsibilities

QuickBooks & Bookkeeping

• Manage daily bookkeeping, accounts payable, and accounts receivable.
• Reconcile bank accounts, credit cards, and financial transactions.
• Maintain accurate financial records and assist with reporting.

DOT & Driver Compliance Support

• Assist with maintaining commercial driver qualification files and DOT/FMCSA compliance records.
• Help track CDL licenses, medical cards, vehicle inspections, and expiration dates.
• Provide administrative support with driver compliance, drug and alcohol testing coordination, and fleet records.

General Office Administration

• Answer phones, respond to emails, and prepare office documents.
• Assist with purchasing, materials, and equipment repair parts inventory.
• Coordinate with vendors, deliveries, and employee travel arrangements.
• Maintain organized records, track deadlines, and follow up on outstanding tasks.
• Support daily office operations and help improve efficiency.

Backup Payroll Support

• Learn our Accupay/iSolved payroll system.
• Assist with timesheets and payroll records as needed.
• Provide backup payroll support when the Office Manager is unavailable.

Qualifications

Required:

• 3+ years of bookkeeping, office administration, or related experience.
• Strong hands-on QuickBooks experience.
• Knowledge of accounts payable, receivable, and reconciliations.
• Proficiency in Microsoft Outlook, Word, and Excel.
• Excellent organization, communication, and computer skills.
• Ability to work independently, manage priorities, and meet deadlines.
• Strong attention to detail, problem-solving skills, and professionalism.

Preferred, but Not Required:

• DOT/FMCSA compliance experience.
• Accupay/iSolved payroll experience.
• Applicant Tracking Systems (ATS) experience.
• Experience in construction, industrial contracting, or trucking.

Who We're Looking For

Our ideal candidate is honest, dependable, detail-oriented, and forward-thinking.

We value someone who takes pride in their work, communicates professionally, stays organized, and looks for solutions rather than waiting for direction.

You don't need to know everything on day one! We're looking for someone with solid bookkeeping experience, a positive attitude, and a willingness to learn and grow with our company.

Compensation & Benefits

• $24.00 per hour
• Full-time, Monday–Friday, 8:00 AM – 5:00 PM
• Paid holidays and Paid Time Off (PTO)
• Health, dental, vision, and life insurance
• 401(k) with employer matching
• Health Savings Account (HSA) option for eligible employees
• Opportunities for professional growth

Benefits are subject to eligibility requirements and company plan terms.

Join Our Team!

If you're experienced with QuickBooks, enjoy staying organized, and want to be part of a small, hardworking team, we'd love to hear from you!

Underwood Industrial Contractors, LLC is an Equal Opportunity Employer.