Detail‑Oriented Office Administrator & QuickBooks Specialist

Underwood Industrial Contractors LLC; Indianapolis (IN); On-site; USD 30,000 - 36,000; Full time

Benefits offered by this job

Paid holidays

Paid Time Off (PTO)

Health insurance

Dental insurance

Vision insurance

Life insurance

401(k) with employer matching

Health Savings Account (HSA) option

Growth opportunities

Job summary

Underwood Industrial Contractors, LLC in Indianapolis is seeking an Office Administrator – Bookkeeping to join our team. The role blends QuickBooks bookkeeping with DOT driver compliance and general office duties.

You will work with the Office Manager to keep financial records accurate, handle accounts payable/receivable, and maintain organized files. Strong QuickBooks skills and attention to detail are required.

Qualifications

• 3+ years of bookkeeping or related admin experience.
• Strong hands-on QuickBooks experience.
• Experience with accounts payable, receivable, and reconciliations.
• Proficiency in Microsoft Outlook, Word, and Excel.
• Ability to work independently, manage priorities, and meet deadlines.
• Excellent organization, communication, and computer skills.
• Detail-oriented and professional.

Responsibilities

• Handle daily bookkeeping, AP, AR, and reconciliations.
• Reconcile bank accounts and credit cards.
• Maintain accurate financial records and assist reporting.
• Support DOT/FMCSA compliance records and driver files.
• Track CDL licenses, medical cards, inspections, and expirations.
• Coordinate with vendors, purchases, and travel arrangements.
• Provide backup payroll support when needed.

Skills

QuickBooks

Independent work

Prioritization

Communication

Organization

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Accupay/iSolved

ATS

Job description

Underwood Industrial Contractors, LLC in Indianapolis is seeking an Office Administrator – Bookkeeping to join our team. The role blends QuickBooks bookkeeping with DOT driver compliance and general office duties.

You will work with the Office Manager to keep financial records accurate, handle accounts payable/receivable, and maintain organized files. Strong QuickBooks skills and attention to detail are required.