Office Administrator

IES Residential, Inc.; San Antonio (TX); On-site; USD 38,000 - 52,000; Full time

Job summary

IES Co is seeking an Office Administrator to support daily office operations, provide professional administrative support to leadership, employees, customers, and internal departments, and ensure accuracy and operational consistency.

The role emphasizes maintaining organized records, coordinating meetings and travel, and contributing to process improvements while handling confidential information with discretion.

Qualifications

• Strong organizational skills and attention to detail.
• Ability to handle confidential information with discretion.
• Experience supporting leadership and cross-functional teams.
• Proficient in creating reports and maintaining records.

Responsibilities

• Support daily office operations and departmental coordination.
• Answer phones, respond to emails, greet visitors with professionalism.
• Maintain and organize files, records, and documentation.
• Assist with scheduling meetings, travel, and calendar coordination.
• Coordinate communication between departments, employees, customers, vendors and leadership.
• Prepare reports, invoices, and other business documents.
• Maintain office supplies and coordinate purchases.
• Assist with onboarding and employee records.

Skills

Administrative coordination

Customer service

Data entry

Calendar management

Documentation

Tools

Microsoft Office

Job description

General Job Description

Position Overview

The Office Administrator is responsible for supporting daily office operations, administrative processes, and internal coordination activities to ensure efficient and organized business operations. This role provides administrative support to leadership, employees, customers, and internal departments while maintaining professionalism, accuracy, and operational consistency.

Primary Responsibilities

• Support daily office operations, administrative activities, and departmental coordination efforts.
• Answer phones, respond to emails, greet visitors, and provide professional customer service and administrative support.
• Maintain and organize office files, records, reports, correspondence, and business documentation.
• Assist with scheduling meetings, appointments, travel arrangements, and calendar coordination as needed.
• Coordinate communication and administrative support activities between departments, employees, customers, vendors, and leadership teams.
• Prepare reports, spreadsheets, purchase requests, invoices, and other business documents as assigned.
• Maintain office supply inventory and coordinate ordering of office materials and equipment.
• Assist with onboarding paperwork, employee records, and general office support functions as needed.
• Ensure accurate data entry and maintenance of company systems, records, and databases.
• Support operational reporting, process improvement initiatives, and administrative projects as assigned.
• Maintain confidentiality of company, employee, and customer information.
• Promote professionalism, organization, and operational efficiency throughout the office environment.
• Perform additional duties as assigned.

Minimum Education

None

Minimum Years of Experience

2-4