Office Administrator

botauto; Houston (TX); On-site; USD 25,000 - 39,000; Part time

Job summary

Bot Auto, a Houston-based autonomous trucking company, seeks a contract Office Administrator to be the first contact at our Houston office. You will support day-to-day operations and collaborate with People and BizSup teams in a fast-paced startup environment.

This on-site role requires an organized, reliable individual who can manage visitors, mail, conferences, travel, and event logistics while maintaining confidentiality and professional communication.

Qualifications

• 1+ years of front desk or office administration experience.
• Strong organizational and detail orientation.
• Clear, professional written and verbal communication.
• Discretion with confidential company information.
• Reliable and able to follow through on tasks.

Responsibilities

• Greet and check in visitors, candidates, and vendors; manage sign-in and NDAs.
• Receive and distribute mail; arrange outbound shipping.
• Keep the office stocked and organized, including supplies and common areas.
• Coordinate with building management and vendors for services.
• Manage conference rooms, badges, and parking; assist IT with setup.
• Set up for new hires: desk, badge, welcome kit, first-day logistics.
• Order team meals and help run office events and onsite visits.
• Book travel for employees and visitors.
• Track office purchases and submit receipts.
• Support ad hoc projects from People and BizSup teams.

Skills

Front desk experience

Organization

Communication

Discretion

Reliability

Tools

Google Workspace

Slack

Job description

Company Introduction

At Bot Auto, we are revolutionizing the transportation of goods through autonomous trucking. We are an L4 autonomous trucking company headquartered in Houston, and we operate our own autonomous fleet for freight customers.

About the Role

We are looking for a contract Office Administrator to be the first point of contact at our Houston office and keep day-to-day operations running smoothly, working closely with our People and BizSup teams. This is an on-site role for someone organized and reliable who takes pride in a well-run workplace.

Key Responsibilities

• Greet and check in visitors, candidates, and vendors; manage visitor sign-in and NDAs.
• Receive and distribute mail and packages; arrange outbound shipping.
• Keep the office stocked, tidy, and organized, including supplies, kitchen, snacks, and common areas.
• Coordinate with building management and vendors (cleaning, maintenance, catering, printing) and follow requests through to completion.
• Manage conference rooms, access badges, and parking, working with IT on meeting room equipment and setup.
• Set up for new hires: desk, badge, welcome kit, and first-day logistics.
• Order team lunches and dinner, help run office events and onsite visits.
• Book travel for employees and visitors.
• Track office purchases and submit receipts.
• Support ad hoc projects from the People and BizSup teams.

Required Qualifications

• 1+ years of experience in front desk, reception, or office administration.
• Comfortable with Google Workspace (Gmail, Calendar, Drive, Sheets) and Slack.
• Organized and detail-oriented, with reliable follow-through.
• Clear, professional written and verbal communication.
• Discretion with confidential company information.
• Able to work on-site in Houston during regular business hours.

Preferred Qualifications

• Experience supporting a startup or tech office.
• Experience working with building management and vendors.
• Experience booking business travel.
• Comfortable using AI tools to streamline workflows, automate routine tasks, and improve operational efficiency.

Role Details

Location: Houston, TX (Energy Corridor), on-site Monday to Friday

Type: Contract