Office Administrator

Bot; Houston (TX); On-site; USD 25,000 - 33,000; Full time

Job summary

Bot Auto, based in Houston, is seeking an Office Administrator to be the first point of contact at our Houston office. This on-site role supports day-to-day operations, partnering with People and BizSup teams and ensuring a smoothly run workplace.

The ideal candidate has 1+ years in front desk or office administration, is proficient with Google Workspace and Slack, and demonstrates strong written and verbal communication, discretion, and reliability for a fast-paced startup environment.

Qualifications

• 1+ years of experience in front desk, reception, or office administration.
• Proficient with Google Workspace (Gmail, Calendar, Drive, Sheets) and Slack.
• Organized and detail‑oriented, with reliable follow‑through.
• Clear, professional written and verbal communication.
• Discretion with confidential company information.
• Able to work on‑site in Houston during regular business hours.

Responsibilities

• Greet and check in visitors, candidates, and vendors; manage visitor sign‑in and NDAs.
• Receive and distribute mail and packages; arrange outbound shipping.
• Keep the office stocked, tidy, and organized, including supplies, kitchen, snacks, and common areas.
• Coordinate with building management and vendors (cleaning, maintenance, catering, printing) and follow requests through to completion.
• Manage conference rooms, access badges, and parking, working with IT on meeting room equipment and setup.
• Set up for new hires: desk, badge, welcome kit, and first‑day logistics.
• Order team lunches and dinner, help run office events and onsite visits.
• Book travel for employees and visitors.
• Track office purchases and submit receipts.
• Support ad hoc projects from the People and BizSup teams.

Skills

Front desk experience

Organized and detail-oriented

Strong written and verbal comunication

Tools

Google Workspace

Slack

Job description

At Bot Auto, we are revolutionizing the transportation of goods through autonomous trucking. We are an L4 autonomous trucking company headquartered in Houston, and we operate our own autonomous fleet for freight customers.

About the Role

We are looking for a contract Office Administrator to be the first point of contact at our Houston office and keep day-to-day operations running smoothly, working closely with our People and BizSup teams. This is an on‑site role for someone organized and reliable who takes pride in a well‑run workplace.

Key Responsibilities

• Greet and check in visitors, candidates, and vendors; manage visitor sign‑in and NDAs.
• Receive and distribute mail and packages; arrange outbound shipping.
• Keep the office stocked, tidy, and organized, including supplies, kitchen, snacks, and common areas.
• Coordinate with building management and vendors (cleaning, maintenance, catering, printing) and follow requests through to completion.
• Manage conference rooms, access badges, and parking, working with IT on meeting room equipment and setup.
• Set up for new hires: desk, badge, welcome kit, and first‑day logistics.
• Order team lunches and dinner, help run office events and onsite visits.
• Book travel for employees and visitors.
• Track office purchases and submit receipts.
• Support ad hoc projects from the People and BizSup teams.

Required Qualifications

• 1+ years of experience in front desk, reception, or office administration.
• Comfortable with Google Workspace (Gmail, Calendar, Drive, Sheets) and Slack.
• Organized and detail‑oriented, with reliable follow‑through.
• Clear, professional written and verbal communication.
• Discretion with confidential company information.
• Able to work on‑site in Houston during regular business hours.

Preferred Qualifications

• Experience supporting a startup or tech office.
• Experience working with building management and vendors.
• Experience booking business travel.
• Comfortable using AI tools to streamline workflows, automate routine tasks, and improve operational efficiency.
• Location: Houston, TX (Energy Corridor), on‑site Monday to Friday
• Type: Contract

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self‑identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in Bot Auto’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service‑connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.