Houston Office Admin & Front Desk (Contract)

Bot; Houston (TX); On-site; USD 25,000 - 33,000; Full time

Job summary

Bot Auto, based in Houston, is seeking an Office Administrator to be the first point of contact at our Houston office. This on-site role supports day-to-day operations, partnering with People and BizSup teams and ensuring a smoothly run workplace.

The ideal candidate has 1+ years in front desk or office administration, is proficient with Google Workspace and Slack, and demonstrates strong written and verbal communication, discretion, and reliability for a fast-paced startup environment.

Qualifications

• 1+ years of experience in front desk, reception, or office administration.
• Proficient with Google Workspace (Gmail, Calendar, Drive, Sheets) and Slack.
• Organized and detail‑oriented, with reliable follow‑through.
• Clear, professional written and verbal communication.
• Discretion with confidential company information.
• Able to work on‑site in Houston during regular business hours.

Responsibilities

• Greet and check in visitors, candidates, and vendors; manage visitor sign‑in and NDAs.
• Receive and distribute mail and packages; arrange outbound shipping.
• Keep the office stocked, tidy, and organized, including supplies, kitchen, snacks, and common areas.
• Coordinate with building management and vendors (cleaning, maintenance, catering, printing) and follow requests through to completion.
• Manage conference rooms, access badges, and parking, working with IT on meeting room equipment and setup.
• Set up for new hires: desk, badge, welcome kit, and first‑day logistics.
• Order team lunches and dinner, help run office events and onsite visits.
• Book travel for employees and visitors.
• Track office purchases and submit receipts.
• Support ad hoc projects from the People and BizSup teams.

Skills

Front desk experience

Organized and detail-oriented

Strong written and verbal comunication

Tools

Google Workspace

Slack

Job description

Bot Auto, based in Houston, is seeking an Office Administrator to be the first point of contact at our Houston office. This on-site role supports day-to-day operations, partnering with People and BizSup teams and ensuring a smoothly run workplace.

The ideal candidate has 1+ years in front desk or office administration, is proficient with Google Workspace and Slack, and demonstrates strong written and verbal communication, discretion, and reliability for a fast-paced startup environment.