Houston Office Coordinator (Contract) – On-site Front Desk & Ops

botauto; Houston (TX); On-site; USD 25,000 - 39,000; Part time

Job summary

Bot Auto, a Houston-based autonomous trucking company, seeks a contract Office Administrator to be the first contact at our Houston office. You will support day-to-day operations and collaborate with People and BizSup teams in a fast-paced startup environment.

This on-site role requires an organized, reliable individual who can manage visitors, mail, conferences, travel, and event logistics while maintaining confidentiality and professional communication.

Qualifications

• 1+ years of front desk or office administration experience.
• Strong organizational and detail orientation.
• Clear, professional written and verbal communication.
• Discretion with confidential company information.
• Reliable and able to follow through on tasks.

Responsibilities

• Greet and check in visitors, candidates, and vendors; manage sign-in and NDAs.
• Receive and distribute mail; arrange outbound shipping.
• Keep the office stocked and organized, including supplies and common areas.
• Coordinate with building management and vendors for services.
• Manage conference rooms, badges, and parking; assist IT with setup.
• Set up for new hires: desk, badge, welcome kit, first-day logistics.
• Order team meals and help run office events and onsite visits.
• Book travel for employees and visitors.
• Track office purchases and submit receipts.
• Support ad hoc projects from People and BizSup teams.

Skills

Front desk experience

Organization

Communication

Discretion

Reliability

Tools

Google Workspace

Slack

Job description

Bot Auto, a Houston-based autonomous trucking company, seeks a contract Office Administrator to be the first contact at our Houston office. You will support day-to-day operations and collaborate with People and BizSup teams in a fast-paced startup environment.

This on-site role requires an organized, reliable individual who can manage visitors, mail, conferences, travel, and event logistics while maintaining confidentiality and professional communication.