HR Office Assistant

Midwest Health Services, Inc.; Massillon (OH); On-site; USD 18,000 - 26,000; Part time

Job summary

Midwest Health Services, Inc. in Massillon, OH is seeking an Administrative Support Specialist for the HR & Program Departments. You will screen new hires, assist with onboarding, and help monitor compliance documents to ensure smooth operations.

Responsibilities include coordinating payroll data entry, fingerprinting, and maintaining HR records. Strong communication, organization, and confidentiality are essential in this role.

Qualifications

• High school education and at least 3 years of office experience.
• Strong written and verbal communication skills.
• Strong organization and time management skills.
• Confidentiality and reliability.

Responsibilities

• Screens new hires and onboarding assistance; monitors compliance documents.
• Performs payroll data entry and fingerprinting services for new employees.
• Maintains HR records and manages clerical duties related to HR.
• Communicates with management to gather necessary personnel documentation.
• Operates office equipment and supports training in the Disability trainings (CPR, NET, DSP1, Annual).
• Supports recruiting activities and prepares for job fairs.

Skills

Strong written and verbal communcation

Strong organization and time mgmt

Confidentiality and reliability

Payroll software

Excel

Database management

Education

High school diploma or equivalent

Tools

Word processing (MS Word)

Job description

Monday-Friday

Major Holidays Off Paid

Daily Pay Available

EXEMPT: No. This is an hourly position with overtime eligibility. Starting at $16/Hr.

SUMMARY: This position is responsible for providing overall administrative support to HR & Program Departments in the Midwest Business Office. Duties in this position include screening new hires, onboarding, & assistance with monitoring compliance documents. Requires organization skills.

RESPONSIBILITIES: This position is directly supervised by the Compliance and Training Director. Other duties may also be assigned.

• Completes and organizes filing of documents for Human Resource & other Departments as needed.
• Sends email communication and follow up to management staff for needed personnel documentation and updates to meet compliance requirements.
• Assists with completion of new hire employee process to include professional communication on multiple technological devices or software used to complete hiring process. Background screening of new hires, onboarding, and assistance in monitoring compliance documentation.
• Operates various office equipment (Ex: phone systems, copier/fax/scanner machine, etc.).
• Types/ creates confidential correspondence; modifies various operational forms as needed.
• Make copies of correspondence and other printed material.
• Conduct searches to find needed information, using such sources as the internet.
• Operate office technologies as they are developed and implemented.
• Use of computers for Excel spreadsheet, Word processing, database management, and other applications.
• Enter required information into payroll software, provide finger printing services for new employees, and learn the use of other software as instructed.
• Completes required Background checks to include BCI, RAPBACK, ARCS, etc. on Applicants and inputting data into various databases as needed.
• Review, assign, enter new applications into payroll software.
• Recording & Processing of HR Documents into payroll database system, and other clerical duties as needed related to HR.
• Professional communication in all correspondence
• Training Department of Disability required trainings, (CPR, NET, DSP1, Annual)
• Travel for HR related responsibilities.
• Recruiting & prepare for Job Fairs
• Other duties as assigned.

Specific Qualifications And Key Competencies

• High school education and at least 3 years of office experience
• Strong written and verbal communication skills
• Strong organization and time management skills
• Confidentiality and reliability