Executive Assistant

Nodak Insurance Company

Fargo (ND)

On-site

USD 55,000 - 75,000

Full time

14 days+

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Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

HSA/FSA Account

Bonus Plan

401(k) Plan

ESOP

Dependent Care FSA

PTO & Holidays

Disability Insurance

Life & AD&D

EAP

Voluntary Benefits

Job summary

Nodak Insurance Company in Fargo, ND seeks an experienced Executive Assistant to provide high-level administrative support to the President & CEO. The role requires proactive organization, discretion, and professional communication to protect leadership time and enable strategic focus.

Responsibilities include preparing board materials, coordinating travel, managing confidential documents, and maintaining the CEO's calendar and correspondence.

Qualifications

Maintain strict confidentiality.
Excellent written and verbal communication skills.
Knowledge of personal computer programs/applications.
Ability to work independently and also effectively with others.

Responsibilities

Meeting preparation: prepare materials for Board of Directors meetings and leadership sessions, coordinate agenda & follow-up.
Travel coordination: arrange CEO travel, transportation, itineraries and expenses.
Document management: prepare reports/presentations and manage corporate documents with discretion.
Executive calendar: manage CEO calendar, draft communications, and handle scheduling with discretion.

Skills

Maintain strict confidentiality

Excellent written and verbal comms

Knowledge of PC programs

Independent & collaborative

Education

Bachelor's Degree

Job description

Executive Assistant

Nodak Insurance Company

Fargo, ND

About Nodak Insurance Company

Since 1946, Nodak Insurance Company has been a trusted provider of property and casualty insurance, proudly serving North Dakotans with strength, integrity, and commitment. As the largest domestic insurer in the state and one of Ward’s Top 50 performing insurance companies nationwide, we bring stability and performance to everything we do. Our deep-rooted reputation for excellence is matched only by our unwavering focus on the people we serve, both customers and employees alike.

Nodak Insurance provides a supportive and dynamic environment where career growth is encouraged, contributions are valued, and work truly makes a difference. Consistently recognized as one of the most generous workplaces by the United Way of Cass-Clay, Nodak Insurance believes that its success is built on the success of its people.

At the heart of Nodak is the mission: to meet the lifetime financial needs of our clients by providing competitive products and outstanding service. Guided by the vision to be the consumer’s first choice, and grounded in values of integrity, excellence, and a customer-first mindset, Nodak Insurance is committed to creating meaningful impact in both business and community. In fact, employees actively volunteer and contribute to causes across the state, fostering strong community connections and supporting organizations that matter to North Dakotans.

About the Opportunity

Nodak Insurance Company is seeking an experienced Executive Assistant to provide administrative support to the President & CEO. The successful candidate will actively anticipate the needs of the CEO, protecting their time to ensure they are optimized for their highest and best use. This person will work independently on important matters, communicate professionally on behalf of leadership, and keep the executive office running smoothly. The ideal candidate is organized, detail-oriented, and thrives in a fast-paced environment bringing support and direct impact at the leadership level which requires discretion in handling confidential information to preserve credibility and trust.

KEY RESPONSIBILITIES TO ACHIEVE SUCCESS

The Key Accountabilities for the position include but are not limited to the following:

Meeting Preparation, Materials & Documentation

Prepares and organizes materials for Board of Directors meetings, the annual public meeting, and senior leadership team meetings. Coordinates logistics including agenda development, attendee communication, and follow-up documentation. Uses each meeting as a chance to build relationships with board members.

Travel Coordination & Logistics

Arranges all travel accommodations, transportation, and itineraries for the CEO. Manages travel-related correspondence, expense documentation, and calendar coordination to ensure seamless business travel.

Document Management & Records Organization

Prepares reports, presentations, data and serves as the custodian of corporate documents, files, records, and correspondence. Assists corporate secretary and CFO with corporate compliance, public annual meetings and handles confidential information with discretion and professionalism.

Executive Calendar & Communication Management

Independently manages the CEO's calendar, mail, and daily/weekly/monthly schedule prioritization ensuring calendar efficiency. Draft, prepare, and edit documents, providing professional written and verbal communication on behalf of the CEO as needed, maintaining discretion with sensitive information and acting as a primary point of contact for executive-level scheduling and coordination.

REQUIREMENTS OF THE POSITION

Education & Experience: