Associate Admin PDC - Williston, ND

Patterson-UTI Drilling Company, LLC; Williston (ND); On-site; USD 42,000 - 62,000; Full time

Job summary

Patterson-UTI Drilling Company, LLC in Williston, ND seeks a capable Office Administrative Support professional to manage reception, support daily operations, and handle reports and onboarding. You will liaise with Hiring Managers, Recruiting, and HR to schedule interviews and coordinate travel, while ensuring confidentiality and professional office standards.

The role requires strong MS Office skills, data reporting ability, and excellent communication.

Qualifications

• Proficient in MS Office, Excel, Word, PowerPoint, and Outlook.
• Ability to create reports and analyze data from multiple systems.
• Professional demeanor with executives and staff at all levels.
• Maintain confidentiality of company and employee information.
• Excellent customer service skills.
• Strong verbal and written communication abilities.
• Proactive, resourceful in solving issues.
• Detail-oriented with multitasking and high-pressure prioritization.

Responsibilities

• Manage reception desk with multi-line phone and visitor greetings.
• Provide general office support including supplies and catering for meetings.
• Proof and maintain SharePoint site, e-learnings, manuals, and org charts.
• Assist in Asset Management: locating assets and maintaining records.
• Prepare and distribute department reports weekly, monthly, or quarterly.
• Support regional personnel with system troubleshooting and processes.
• Assist with onboarding: computer requests, training, and business cards.
• Coordinate interview logistics with Hiring Managers, Recruiting, HR.
• Maintain a clean, organized, professional office.
• Identify and resolve document or data issues to avoid delays.
• Follow company policies and perform other duties as needed.
• Ensure compliance with controls in duties.

Skills

MS Office

Data reporting

Communication skills

Customer service

Confidentiality

Organizational skills

Education

High School Diploma or GED

Bachelor's degree preferred

Tools

MS Office Suite

SharePoint

Job description

The successful candidate will: set high standards of performance for themselves and others; be professional in written, verbal and personal actions in any situation; seek new knowledge and experiences; have an analytical mindset that can utilize factual data to develop creative and business-oriented solutions; be self-aware and adjust accordingly to different environments and audiences.

Detailed Description

• Manage reception desk by answering a multi-line phone system, greeting visitors, distributing mail and providing vendor support

• Provide general office support such as stocking kitchen and office supplies, conference room management, and ordering catering for group meetings

• Proof and maintain Department's SharePoint site, e-learnings, manuals, technical documents, organizational charts, and phone lists

• Assist in Asset Management projects including locating assets, researching asset history, and maintaining electronic asset records

• Manage various departmental reports by creating, proofing, distributing, and maintaining final reports on a weekly, monthly or quarterly basis as needed

• Support regional personnel with system troubleshooting and processes

• Assist with employee onboarding to include computer requests, systems training(s), and ordering business cards as needed

• Work with Hiring Managers, Recruiting, and HR to help facilitate logistics for interviewees such as scheduling interviews and booking travel/transportation

• Maintain a clean, organized and professional office environment

• Promptly identify and resolve issues with documents or data to avoid processing delays

• Follow all Company policy, processes, and controls in performing assigned duties

• Perform other related duties as required or deemed necessary

Job Requirements

• Proficient computer skills in MS Office Suite including Excel, Word, PowerPoint and Outlook as well as other business systems as required

• Ability to create reports and analyze data for accuracy from various business systems

• Maintain professional demeanor in all situations with the ability to work effectively with executives, employees at all levels, and third parties

• Ability to maintain Company and employee confidentiality at all times and handles sensitive information and protect Company proprietary information in an appropriate manner.

• Demonstrate outstanding customer service skills

• Excellent verbal and written communication skills

• Ability to be resourceful and proactive in dealing with issues that may arise

• Extremely detail oriented with the ability to organize, multitask, and prioritize work while under pressure

Minimum Qualifications

• High School Diploma or GED

• Minimum of 2 years of experience in an office administrative support role

Preferred Qualifications

• Experience with the oil field services industry is a plus

• Experience with SharePoint is a plus

• Bachelor's degree preferred

Additional Details

This job requires the ability to work under time-sensitive deadlines and maintain a calm and professional demeanor when adversity is encountered. It also requires the physical ability to work in office environment including the ability to sit for long periods of time while performing office or computer tasks. The job may require minimal overtime including weekend or holidays. All applicants must be able to commit to a full-time schedule.