Administrative Assistant

Eide Bailly LLP; Fargo (ND); On-site; USD 38,000 - 54,000; Full time

Job summary

Eide Bailly LLP in Fargo, ND is seeking an Administrative Assistant to support Healthcare Consulting and CAS leadership. You will prepare documents, coordinate client meetings, and help maintain records and systems to promote efficiency and accuracy.

The role emphasizes strong organizational skills, meticulous attention to detail, and the ability to work in an in-office environment with occasional overtime to meet deadlines.

Qualifications

• Must have a high school diploma and at least two years of administrative support or related experience.
• Experience supporting professional services, healthcare consulting, or advisory teams is preferred.
• Strong organizational, prioritization, and multitasking abilities with attention to detail.

Responsibilities

• Provide administrative and operational support to Healthcare Consulting and CAS leadership and teams.
• Prepare, proofread, format, distribute, and track proposals, engagement documents, and client deliverables.
• Coordinate client and internal meetings, including scheduling, invitations, and agenda support.
• Assist with client onboarding, project tracking, and maintaining records in firm systems.
• Support financial administration including expense reports, WIP monitoring, and reporting.
• Maintain department resources, documentation, and software licensing requests.
• Provide backup reception coverage and assist with Fargo office operations.

Skills

Administrative support

Project coordination

Microsoft Office

Communication skills

Attention to detail

Education

High school diploma

Tools

DocuSign

Adobe Acrobat

CRM

Billing systems

Job description

Location: Fargo, ND
Work Arrangement: In-office

Typical Day in the Life

A typical day as an Administrative Assistant may include:

• Provide administrative and operational support to Healthcare Consulting, and CAS leadership and team members to promote efficiency, organization, and exceptional client service.
• Prepare, proofread, format, distribute, and track proposals, Statements of Work, engagement documents, reports, correspondence, and client deliverables.
• Coordinate client and internal meetings, including scheduling, invitations, recurring meetings, agenda support, and follow-up communication.
• Assist with client onboarding, document collection, new client setup, project tracking, workflow management, due-date reporting, and maintaining accurate records within firm systems.
• Support seasonal and year-end activities, including 1099 administration and other client service needs.
• Assist with financial administration, including expense reports, WIP monitoring, and operational reporting.
• Support leadership with resource planning, workload management, deadline tracking, employee onboarding and offboarding, process improvements, and special projects.
• Maintain department resources, document libraries, learning records, registrations, memberships, subscriptions, publications, and software licensing requests.
• Monitor healthcare industry communications and regulatory resources and help maintain department knowledge repositories.
• Assist with client setup, opportunity management, compliance documentation, and data integrity within firm systems.
• Utilize, document management, CRM, billing, and workflow systems to complete administrative responsibilities.
• Collaborate with team members and provide backup and overflow support to other departments as needed.
• Provide backup reception coverage and assist with Fargo office operations, including stocking beverage areas, cleaning coffee machines, and assisting with facility needs.
• Complete assigned projects accurately and on time while meeting established budgets, turnaround times, and deadlines.
• Maintain regular, predictable in-office attendance and work overtime as needed.

Who You Are

• A high school diploma and at least two years of administrative support, project coordination, office management, or client service experience.
• Experience supporting professional services, healthcare consulting, accounting, advisory, or similar teams is preferred.
• Strong organizational, prioritization, time-management, and multitasking skills.
• Excellent written and verbal communication skills with strong attention to detail and accuracy.
• Proficiency in Microsoft Office 365 applications, including Outlook, Teams, Word, Excel, and PowerPoint.
• Experience with DocuSign, Adobe Acrobat, document management, project management, CRM, billing, or workflow systems is preferred.
• Experience with Power BI or QuickBooks is a plus.
• The ability to maintain confidentiality and exercise sound professional judgment.
• The ability to work independently while also collaborating effectively as part of a team.
• The ability to manage changing priorities and meet established deadlines.
• The ability to work overtime as needed.
• The ability to sit or stand for extended periods, bend, stoop, stretch, and lift up to 20 pounds.

Must be authorized to work in the United States now or in the future without visa sponsorship.

Making an Impact Together

People join Eide Bailly for the opportunities and stay because of the culture. At Eide Bailly, we've built a collaborative workplace based on integrity, authenticity, and support for one another. You'll find opportunities for education and career growth, a team dedicated to your success, and benefits that put your family's needs first. Hear what our employees have to say about working at Eide Bailly.

Compensation

Our compensation philosophy emphasizes competitive and equitable pay. Eide Bailly complies with all local/state regulations regarding displaying ranges. Final compensation decisions are dependent upon factors such as geography, experience, education, skills, and internal equity.

Benefits

Beyond base compensation, Eide Bailly provides benefits such as: generous paid time off, comprehensive medical, dental, and vision insurance, 401(k) profit sharing, life and disability insurance, lifestyle spending account, certification incentives, education assistance, and a referral program.

Eide Bailly Advisory LLC is proud to be an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other status protected under local, state or federal laws.