OFFICE ADMINISTRATOR

KTM Sportmotorcycle GmbH; Murrieta (CA); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking an Office Administrator to support daily administrative functions in a dynamic office environment. This role involves managing front desk operations, assisting with travel arrangements, and providing clerical support to senior management. The ideal candidate will have strong organizational skills, excellent communication abilities, and a customer-focused mindset. Join a professional yet casual workplace where your contributions will enhance office efficiency and team collaboration. If you thrive in a fast-paced setting and enjoy multitasking, this opportunity is perfect for you.

Qualifications

• 2-3 years of office work experience in a similar role.
• Proficiency in Microsoft Office and travel booking preferred.

Responsibilities

• Provides general administrative support to team members.
• Handles clerical tasks including travel arrangements and meeting coordination.
• Maintains office supplies and ensures a tidy office environment.

Skills

Organizational Skills

Verbal Communication

Written Communication

Attention to Detail

Multi-tasking

Interpersonal Skills

Customer Focus

Education

High School Diploma

Tools

Microsoft Office Suite

Job description

Description

Job Title: Office Administrator

Department: General Administration

Reports To: Office Manager

FLSA Status: Non-exempt

Location: Murrieta, CA

SUMMARY

Under general supervision, the Office Administrator assists in the day to day coordination of administrative office functions. Manages front desk by answering phones and greeting visitors. Assists staff in travel arrangements, scheduling office meetings and conference rooms, and keeps office appearance at a high standard. Acts as the first point of contact for internal/external stakeholders for a variety of topics.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provides general administrative support to various team members in a busy office environment. Handles basic office operations and administrative duties while identifying process improvement opportunities.
• Provides general clerical support to senior management team. Includes a variety of tasks such as making travel arrangements; managing meetings and other events: maintaining files and documents; coordinating various tasks with department staff.
• Answers calls and provides information to callers, greets visitors entering the building, directs individuals to correct destination.
• Orders office, breakroom and other supplies as needed.
• May assist with expense reimbursements and corporate credit card statements, as needed.
• Handles questions and requests from internal/external customers.
• Provides general clerical and administrative support including delivering mail to internal staff, mailing/shipping packages, scheduling conference rooms, sending correspondence, filing, etc.
• Ensures that common areas are stocked with required supplies as appropriate.
• Sorts and delivers Company’s mail and handles office related mailings and overnights, as needed. Manages postage machines.
• Ensures office operations run smoothly by coordinating various administrative projects and expediting work results through diligent follow through.
• Maintains office supplies and equipment by monitoring inventory and placing orders as needed.
• Schedules meetings for staff members, as needed, and may prepare related meeting materials.
• Coordinates and arranges domestic and international travel for staff members, as needed.
• Maintains the condition of the office and equipment. Works with Facilities to arrange for necessary repairs or maintenance.
• Ensures office appearance is at a high standard by organizing displays, arranging furniture/equipment, stocking and organizing conference rooms, etc. Conducts daily walk-through of office and breakroom areas to tidy up and organize, as needed.
• Orders business cards.
• May assist in Company events, performing a variety of tasks on-site, as needed.
• Performs other duties as assigned.

Requirements

EXPERIENCE REQUIREMENTS: Generally requires a minimum of two (2) to three (3) years of office work experience in similar capacity. Required proficiency in Microsoft Office Suite and use of Internet. Past experience booking travel strongly preferred.

EDUCATION REQUIREMENTS: High school diploma required.

OTHER SKILLS AND ABILITIES:

• Strong organizational skills
• Excellent verbal and written communication skills
• Attention to detail
• Ability to multi-task in a fast-paced, deadline driven and constantly changing environment
• Flexibility to switch gears with little notice
• Ability to prioritize workload, meet deadlines and understand when to escalate potential issues
• Basic math skills
• Comfort interacting with a wide range of people and personalities
• Must be internal and external customer focused
• Strong interpersonal skills with the ability to use tact and diplomacy; must be team player
• Must be self-motivated with ability to use own initiative; willing to “roll-up the sleeves”
• Positive and enthusiastic attitude

SUPERVISORY RESPONSIBILITIES: None

CONTACTS:

Internal: All departments at all levels.

External: Vendors, service providers, contractors, etc.

JUDGEMENT/REASONING ABILITY: Ability to recognize discrepancies and resolve problems quickly using sound judgment, poise, and diplomacy. Requires ability to use judgment and reasoning skills and determine when issues need to be escalated. Requires ability to keep disclosed information confidential.

PHYSICAL DEMANDS: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk and hear. The employee is frequently required to sit; use hands and fingers, bend, stoop and reach with hands and arms.

Ability to lift up to 35 pounds less than 10% daily

Able to sit at a desk and use/view computer 50% daily

Able to hear and speak into a telephone 10% daily

Able to stand, bend, stoop, twist 30% daily

WORK ENVIRONMENT: The noise in the work environment is usually moderate. Other factors are:

· Ability to travel if needed. Travel is minimal in this position.

· Hectic, fast-paced with multi-level distractions

· Professional, yet casual office work environment

· Ability to work extended hours as required

Required Pre-Hire Screenings:

· Criminal - Felony and Misdemeanor 7 Years

· National Criminal Data Base 7 Years

· Social Security Verification

· Driving Record

· NDOT Drug Screen