Office Administrator

Davita Inc.; Dublin (OH); On-site; USD 60,000 - 80,000; Full time

Job summary

A well-established organization in Dublin, OH is seeking a detail-oriented Office Administrator for a full-time, on-site role. The role involves managing administrative workflows, documentation tracking, and fostering operational efficiency across three locations. Candidates should be proficient in Microsoft Excel and possess strong communication skills.

Qualifications

• Detail-oriented and proactive Office Administrator needed.
• Able to manage multiple administrative processes independently.
• Comfortable with follow-up communication and accountability.

Responsibilities

• Manage and track the badge process for subcontractors.
• Review and enter receipts submitted by field staff.
• Perform clerical tasks including filing, copying, and inventory management.

Skills

Microsoft Excel

SmartSheets

Strong verbal communication

Strong written communication

Organizational skills

Job description

Office Administrator - On-site | Dublin, OH | $24-$27/hr

A well-established organization in the Dublin, OH area is seeking a detail-oriented and proactive Office Administrator to join their team. This is a full-time, on-site role that plays a key part in managing administrative workflows, tracking documentation, and ensuring operational efficiency across multiple sites.

Key Responsibilities:

1. Badge & Background Process Coordination

• Manage and track the badge process for subcontractors across three locations.

• Monitor and follow up on background checks and required documentation.

• Upload tracking information into SmartSheets (or Excel-based systems).

• Communicate updates clearly with clients and internal stakeholders.

2. Receipt and Card Report Management

• Review and enter receipts submitted via a designated inbox.

• Code and categorize receipts using internal systems (training provided).

• Proactively follow up with field staff to collect outstanding documentation.

3. General Office Administration

• Answer phone calls and respond to emails in a professional manner.

• Perform clerical tasks including filing, copying, and inventory management.

• Restock office supplies and manage refreshments for the workplace.

Qualifications:

• Proficient in Microsoft Excel and/or SmartSheets

• Strong verbal and written communication skills

• Able to manage multiple administrative processes independently

• Comfortable with follow-up communication and holding others accountable

• Organized, resourceful, and able to stay productive even during downtime

Preferred Qualifications (Not Required):

• Experience in construction or field-based environments

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail] .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.