Office Administrator

Davita Inc.; SOUTH PLAINFIELD (NJ); On-site; USD 65,000 - 70,000; Full time

Job summary

A leading company is seeking a full-scope Office Administrator near South Plainfield, NJ. This role involves managing office duties for the CEO and CFO, assisting with accounts payable/receivable, and supporting integration projects. Ideal candidates possess strong work ethics and required skills in QuickBooks and the Microsoft Suite.

Qualifications

• Experience with QuickBooks and Microsoft Suite is required.
• A college degree is preferred for the role.

Responsibilities

• Manage full office administration for CEO and CFO.
• Assist with accounts payable and receivable tasks.
• Conduct mass emails and manage company calendars.
• Coordinate office supplies and event schedules.

Skills

QuickBooks

Excel

Outlook

PowerPoint

Word

Excellent Communication

Education

4 yr. degree, preferred

Job description

Seeking a full-scope Office Administrator for our Manufacturing client near South Plainfield, NJ! This candidate will be responsible for providing Full Office Administration for the CEO and CFO, assists with AP/AR, and supporting the Phone System integration project. The ideal candidate will possess a strong work ethic, and willing to take on ad hoc activities for their supervisor. QuickBooks and Microsoft Suite experience are required. Please apply within.

Office Administrator / Bookkeeper
Location: near South Plainfield, NJ (In-Office)
Salary: approx. $65-70k

Responsibilities:

• Full Administrative Duties including:

• Office, Mail, Post Office, Labeling, and Supply Coordination
• Assists with AP, AR, and General Ledger
• Phone Call management, transferring to VOIP
• Conduct Mass Emails and Calendaring
• Act as Liaison between Employees, IT Support Desk, and IT vendor
• Perform Billing Reviews
• Schedule Company Events, Lunches, and Travel
• Support Meetings and Presentations for CFO and CEO

Skills Needed:

• 4 yr. degree, preferred
• QuickBooks, required
• Excel, Outlook, PowerPoint, and Word experience, required
• Excellent Communication skills

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail] .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.