Office Administrator

Longbridge; Dallas (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

Longbridge, a leading fintech platform, is hiring an Office Manager to oversee daily operations, facilities, and vendor relationships in Dallas. You will coordinate renovations, relocations, and services while supporting employees with onboarding and events in a fast-growing environment.

The role requires a proactive, hands-on approach, strong communication, and a passion for creating a productive workplace.

Qualifications

• 5+ years of experience in office management, administration, facilities, or workplace operations.
• Experience coordinating office renovation, relocation, or facilities projects is preferred.
• Flexible and adaptable for planned projects and day-to-day needs.
• Detail-oriented and well organized with strong follow-through.
• Service-minded and focused on supporting employees and a productive workplace.
• Strong communication and coordination with employees, vendors and internal teams.
• Hands-on, resourceful, able to solve problems independently.
• Comfortable in a fast-paced and growing environment.

Responsibilities

• Manage daily office operations for smooth, efficient running.
• Oversee facilities, supplies, equipment, meeting rooms, pantry, access, and maintenance.
• Coordinate external vendors, building management, contractors, and service providers.
• Lead office renovation/relocation projects, managing timelines, budgets and execution.
• Support employees with day-to-day workplace needs and onboarding logistics.
• Assist with office events, activities, visitors, meetings and onboarding.
• Collaborate with HR, IT, Finance and other teams on office matters.
• Identify and resolve operational issues and continually improve the workplace experience.
• Take on additional administrative or operational responsibilities as needed.

Skills

Office management

Facilities coordination

Vendor management

Project coordination

Event planning

Communication skills

Problem solving

Job description

About Us

Longbridge is a leading next-generation social brokerage service provider, dedicated to redefining the global trading experience through cutting-edge technology. We bridge the gap between social networking and financial services, providing users with a seamless, high-speed, and secure platform to engage with global markets.

At Longbridge, we don't just follow industry standards-we set them. Our engineering culture thrives on innovation, technical excellence, and the use of modern systems programming languages to solve complex financial challenges at scale. Join us as we build the future of fintech.

Key Responsibilities

• Manage daily office operations and ensure the office runs smoothly and efficiently.
• Manage office facilities, supplies, equipment, meeting rooms, pantry, access, maintenance, and other administrative needs.
• Coordinate and manage external vendors, including building management, cleaning, maintenance, contractors, and other service providers.
• Act as the project coordinator/manager for office renovation, fit-out, relocation, and managing timelines, vendors, budgets, and execution.
• Support employees with day-to-day workplace needs and help create a welcoming and productive office environment.
• Support office events, employee activities, visitors, meetings, and onboarding logistics.
• Partner with HR, IT, Finance, and other teams on office-related matters.
• Proactively identify and resolve operational issues and continuously improve the employee workplace experience.
• Take on other administrative or operational responsibilities as needed.

Qualifications

• 5+ years of experience in office management, administration, facilities, workplace operations, or a related role.
• Experience coordinating office renovation, relocation, or facilities projects is preferred.
• Highly flexible and adaptable, with a willingness to handle both planned projects and unexpected day-to-day needs.
• Detail-oriented and well organized, with strong follow-through.
• Helpful and service-minded, with a genuine interest in supporting employees and creating a good workplace experience.
• Strong communication and coordination skills, with the ability to work effectively with employees, vendors, and different internal teams.
• Hands-on, resourceful, and able to solve problems independently.
• Comfortable working in a fast-paced and growing environment.