Office Administrator

Community Bridges; Concord (NH); On-site; USD 35,000 - 45,000; Full time

Job summary

Join a growing non-profit agency as an Office Administrator, responsible for administrative tasks and supporting the Receptionist. Enjoy a $1,000 sign-on bonus, generous PTO, and comprehensive insurance benefits. Ideal for those with clerical experience and a passion for community engagement.

Benefits

Sign-On Bonus

Paid Time Off

Medical Insurance

Dental Insurance

Vision Insurance

403b with 1% company match

Life Insurance

Employer-paid Short Term Disability

Mileage Reimbursement

Paid Training

Qualifications

• Two years' experience in a clerical or administrative position.
• Experience with human service agencies preferred.

Responsibilities

• Tracking ISA, BSA, and Amendment processes.
• Serving as backup for the Receptionist/Switchboard.
• Maintaining mail bins and creating name plaques for staff.

Skills

Communication

Teamwork

Advocacy

Education

High School Diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Microsoft Outlook

Docusign

Job description

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COMMUNITY BRIDGES IS GROWING AND WE WANT YOU TO JOIN OUR TEAM! ***$1,000 Sign-On Bonus*** Community Bridges is looking for a full-time Office Administrator. We are a non-profit agency founded in 1982 with a mission to advance the integration, growth, and interdependence of people with developmental disabilities within their own communities. Building on the strengths of over 1,100 individuals in the greater Capital Area and their families, we work to identify barriers of access and find creative solutions to develop meaningful community engagement.

The Office Administrator is responsible for tracking the administrative segment of the ISA/BSA and Amendment process along with the necessary data entry involved in this process. This position serves as the primary backup to the Receptionist/Switchboard position, which involves answering calls, distributing calls, and greeting guests in a courteous, professional manner.

Qualifications

• Education: High School Diploma
• Experience: Two years' experience in a clerical or administrative position; experience with human service agencies preferred.
• Technical Skills: Advanced experience with Microsoft Word, Excel, Access, and Outlook is required. Docusign experience is a plus.

Compensation and Benefits

• Sign-On Bonus: $1000 total, paid as $500 at hire and $500 after 6 months. Note: Bonuses are for new hires only.
• Paid Time Off: 264.16 hours per year for full-time employees, increasing with tenure, with no waiting period to use PTO.
• Insurance: Medical, Dental, Vision, 403b with 1% company match, Life Insurance, Employer-paid Short Term Disability, and Employer-paid Life Insurance.
• Mileage Reimbursement: Reimbursed for approved mileage driven on the clock.
• Paid Training: Paid at usual rate during training sessions.

Specific Duties and Responsibilities

• Tracking ISA, BSA, and Amendment processes, including data entry and document handling.
• Serving as backup for the Receptionist/Switchboard, including answering phones and greeting guests.
• Maintaining mail bins and creating name plaques for staff.
• Updating the IFS Admin Support Specialist Job Aid with protocol changes.
• Providing agency support and backup support to other administrative roles as needed.

Required Skills

• Effective communication skills in verbal and written formats.
• Ability to access community resources and advocate for families and individuals.
• Ability to work effectively in a team and collaborate with families, staff, and community members.
• Ability to travel using a personal vehicle, possessing a valid NH driver’s license and acceptable driving record.
• Ability to work a flexible schedule and conduct home visits.
• Knowledge of behavioral strategies and supports for individuals with psychiatric or brain disorders.

Work Environment and Physical Demands

• Ability to self-manage work tasks and handle periods of high workload and stress.
• Must be able to sit at a computer for extended periods, and lift up to 10 pounds.

Additional Information

• Seniority Level: Entry level
• Employment Type: Full-time
• Job Function: Administrative