Office Administrator

CS Contract Solutions LLC; Bedford (NH); On-site; USD 41,000 - 52,000; Full time

Job summary

A leading company is seeking a dynamic Office Administrator in Bedford, NH. The role involves managing executive schedules, coordinating projects, and supporting vendor management using Applicant Tracking Systems. Ideal candidates will have strong organizational skills and experience in office administration. Competitive pay and benefits are offered, along with growth opportunities within the company.

Benefits

Health Insurance

Vision Insurance

Dental Insurance

PTO

401k

Qualifications

• 2+ years of experience in office administration or a similar role.
• Experience with Applicant Tracking Systems (Manatal preferred).

Responsibilities

• Manage executive team's calendars and schedule meetings.
• Coordinate and manage projects from conception to completion.
• Assist with vendor onboarding and compliance documentation.

Skills

Organizational Skills

Communication

Problem-Solving

Education

High School Diploma

Associates or Bachelors Degree

Tools

Microsoft Office Suite

Manatal

Job description

2 days ago Be among the first 25 applicants

Job Description For The Office Administrator

We are seeking a dynamic Office Administrator who not only excels in administrative tasks but also brings experience with Applicant Tracking Systems (Manatal preferred) to support our vendor management team. If you are detail-oriented, proactive, and tech-savvy, we want to hear from you!

Why Work for CS Contract Solutions and its family of companies?

We offer highly competitive pay, health, vision, and dental insurance, PTO, and 401k. CS is growing rapidly and believes in promoting from within. We have many growth opportunities available. Our culture is one that recognizes people are a company's number one asset.

What we are looking for...

Someone who takes pride in doing their best every day to deliver a quality product. Individuals who anticipate customers needs to offer them solutions for today and tomorrow. A person who listens to understand and not to respond. At CS we have a set of core values that we operate under. To work here, you will need to align with them.

Honesty and Integrity

Attitude Over Skills

Courage in Communications

The 3 Es. Effort, Energy, and Execution

Keep Your Axe Sharp

Office Administration

Role and Responsibilities for the Office Administrator:

Manage the executive team's calendars and schedule meetings.

Coordinate and manage projects from conception to completion.

Organize and maintain files and records, both electronic and physical

Answer and screen phone calls, emails and other correspondence

Make travel arrangements and coordinate logistics for executive team members.

Assist with the preparation of reports, presentations, and other documents.

Manage and maintain office supplies and equipment.

Act as a liaison between executive team members and other employees, clients and vendors.

Assist With The Following Vendor Management

Create, maintain, and organize vendor profiles in Manatal (ATS), ensuring accurate records and compliance documentation.

Assist with vendor onboarding, ensuring all required documents (contracts, NDAs, compliance forms) are collected and stored securely.

Track and manage vendor performance metrics, providing feedback to vendors and identifying top-performing partners.

Maintain a consistent communication channel with vendors, handling inquiries, coordinating meetings, and resolving issues.

Ensure vendor compliance with company policies and regulatory requirements, conducting periodic document reviews.

Collaborate with Finance to verify vendor invoices, monitor payment status, and resolve payment discrepancies.

Generate reports to provide insights into vendor performance, compliance status, and cost-effectiveness.

Manage vendor renewals, terminations, and record archiving within the ATS.

Qualifications For The Office Administrator

High school diploma or equivalent required; Associates or Bachelors degree preferred.

2+ years of experience in office administration or a similar role.

Experience With Applicant Tracking Systems (Manatal Preferred).

Strong organizational skills and attention to detail.

Proficient in Microsoft Office Suite (Word, Excel, Outlook, Teams).

Excellent written and verbal communication skills.

Ability to multitask and prioritize in a fast-paced environment.

Problem-solving skills and a proactive attitude.

High level of professionalism and discretion.

Ability to work in a fast-paced and deadline-driven environment.

Compensation

Salary Range: $41,600 - $52,000/year DOE

• The ideal candidate will have the ability to lead and execute initiatives with cross functional teams internally and externally to the organization.
  
  

For Internal Use Only

Business Unit - CS

Department - ADMIN

Location - NH - HQ

Title - OFFICE ADMIN

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Consumer Services

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