Office Administrator

Lancesoft; City of Rochester (NY); On-site; USD 25,000 - 39,000; Part time

Job summary

Lancesoft in Rochester, NY is seeking an Administrative Assistant Contractor to provide essential support for the office, including scheduling, correspondence, and meeting coordination.

You will manage mail, reception, supplies, events, and on-site logistics, ensuring smooth daily operations and effective communication across teams.

Qualifications

• Provide administrative support to ensure efficient operation of the office.
• Manage schedules, appointments, and meetings.
• Prepare and edit correspondence, reports, and presentations.
• Handle incoming and outgoing communications, including emails and phone calls.
• Maintain and update filing systems, both electronic and physical.
• Assist with coordination of office activities and events.

Responsibilities

• Processing and delivery of mail; receptionist duties and phones.
• Requests for printing; managing supplies and equipment.
• Facility upkeep and general cleaning (non-janitorial activities).
• Support day-of execution for meetings and events with vendors and teams.
• Maximize space utilization by managing reservations and addressing conflicts.

Skills

Administrative support

Scheduling

Correspondence

Meetings

Filing

Reception

Office tasks

A/V troubleshooting

Event coordination

Mail handling

Facilities management

Job description

The services You will provide the *** project team: As an Administrative Assistant Contractor, you will be responsible for providing administrative support to ensure efficient operation of the office.Manage and organize schedules, appointments, and meetings. Prepare and edit correspondence, reports, and presentations. Handle incoming and outgoing communications, including emails and phone calls. Maintain and update filing systems, both electronic and physical. Assist with the coordination of office activities and events.

Supporting various office tasks and administrative services including: processing and delivery of mail; visitor/customer reception desks and phones; requests for printing; managing supplies and equipment; facility upkeep; and general cleaning (non-janitorial activities)

Serving as primary customer support assisting or facilitating requests which may include: facility/housekeeping issues, kitchen/pantry management, A/V troubleshooting, administrative tasks, and other office services/daily in-office support needs

Supporting day-of execution for meetings and events including coordination with team/vendors, last minute logistical needs, ensuring effective set-up/execution of event and providing course correcting instructions/directions (e.g. to vendors), when needed

Maximizing work and meeting space utilization by supporting the reservation and meeting space management process working with customers and the team to effectively use office space, including addressing space conflicts and negotiating space needs