Administrative Assistant Contractor: 3-5 years (Intermediate)

Motion Recruitment; City of Rochester (NY); On-site; USD 28,000 - 39,000; Full time

Job summary

Motion Recruitment in Rochester, NY is seeking an experienced Administrative Assistant for a 6+ month contract to support daily operations. You will manage schedules, handle communications, prepare reports and presentations, and coordinate office activities.

Strong organizational skills and 3–5 years of office experience are required; this role offers a fast-paced environment and opportunity to contribute to a busy office.

Qualifications

• 3-5 years of experience in administrative office work.
• Intermediate level proficiency in administrative tasks.

Responsibilities

• Providing administrative support to ensure efficient operation of the office.
• Manage and organize schedules, appointments, and meetings.
• Prepare and edit correspondence, reports, and presentations.
• Handle incoming and outgoing communications, including emails and phone calls.
• Maintain and update filing systems, both electronic and physical.
• Assist with the coordination of office activities and events.

Skills

Administrative Office Skills

Job description

Contract Duration: 6+ Months

Required Skills & Experience

• Administrative Office Skills - Intermediate (3-5 years experience)

What You Will Be Doing

Daily Responsibilities

• Providing administrative support to ensure efficient operation of the office.
• Manage and organize schedules, appointments, and meetings.
• Prepare and edit correspondence, reports, and presentations.
• Handle incoming and outgoing communications, including emails and phone calls.
• Maintain and update filing systems, both electronic and physical.
• Assist with the coordination of office activities and events.