Office Coordinator

Oceans Healthcare; Plano (TX); Presencial; USD 42.000 - 64.000; Jornada completa

Descripción de la vacante

Oceans Healthcare seeks an Office Coordinator for its Support Center to provide professional administrative support across the corporate office. You will be a key contact for employees, visitors, and business partners while assisting with office operations, events, and cross-departmental needs.

Responsibilities include coordinating supplies, mail, onboarding/offboarding, guest management, scheduling, and supporting executives with reports and special projects.

Formación

• Experience coordinating office operations and admin tasks.
• Strong communication and customer service skills.
• Ability to schedule and coordinate meetings and events.
• Familiarity with corporate onboarding and facilities coordination.

Responsabilidades

• Coordinate office operations including supplies, mail, breakrooms, and shipments.
• Greet visitors, manage Ring door system, route calls, and accept packages.
• Support onboarding/offboarding for new hires with office setup and assets.
• Address employee inquiries on facilities, tech, and admin needs.
• Improve office efficiency by coordinating systems, vendors, and space.
• Plan and coordinate internal and off-site meetings and events.
• Assist executives with scheduling, documents, and research.
• Process expense reports, purchases, travel, and administrative tasks.
• Maintain SharePoint and organizational directories.
• Understand leadership and corporate structure to direct communications.
• Identify process improvements and implement new systems.
• Perform other duties as assigned.

Conocimientos

Office coordination

Customer service

Scheduling

Communication

Event planning

Herramientas

SharePoint

MS Office

Descripción del empleo

The Support Center Office Coordinator professional administrative support across the corporate office and serves as a key point of contact for employees, visitors, and business partners. This position assists with office operations, special projects, events, and a variety of administrative needs across departments.

Essential Functions:

1. Performs specialized and complex office coordination functions including ordering and maintaining office supplies, receiving and distributing mail both onsite and office post office box, maintaining stocked and orderly breakrooms, and assisting employees with shipping work-related items.
2. Oversees guest experience, including greeting visitors, managing the Ring door system, answering and routing incoming calls, accepting packages, and ensuring visitors are appropriately directed and assisted.
3. Partners with HR and IT to ensure all corporate new hires are onboarded and off-boarded properly (e.g., office set-up, name plate, badge, keys, asset management, etc.).
4. Responds to employee inquiries regarding office management matters, including supplies, equipment, facilities, technology, and other general administrative needs, directing matters to the appropriate department when necessary.
5. Maintains and improves office efficiency by coordinating office systems, layouts, equipment, supplies, vendors, and other operational needs.
6. Assists in planning and coordinating internal and off-site activities such as meetings, annual summits, parties, celebrations, and other events.
7. Facilitates internal office communications as necessary relative to employee events, building maintenance, and office policies/procedures. Review, proofread, and format all correspondence to ensure accuracy, completeness, and consistency.
8. Provides administrative support to executive leadership and other departments including scheduling meetings, coordinating calendars, preparing documents, conducting research, creating reports, and assisting with special projects.
9. Assists with expense reports, purchasing, invoices, travel arrangements, and other administrative processes, ensuring information and supporting documentation are accurate and submitted timely.
10. Maintains corporate directories and organizational information within SharePoint and other applicable systems.
11. Maintains a thorough understanding of the organization's leadership team, board members, departments, and corporate structure in order to effectively direct communications and provide appropriate administrative support
12. Identify opportunities for process and office management improvements, and design and implement new systems or processes.
13. Performs other duties and projects as assigned.