Office Administrator

New York State Technology Enterprise Corporation (NYSTEC); City of Albany (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a detail-oriented Office Administrator to enhance organizational effectiveness. This role involves managing administrative operations, coordinating projects, and supporting various departments. The ideal candidate will possess excellent organizational and communication skills, ensuring smooth office functionality. Join a nonprofit consulting firm that values personal and professional growth, offering a supportive environment and comprehensive benefits. If you're ready to take on a dynamic role where your contributions matter, this opportunity is perfect for you.

Benefits

Medical insurance

Vision insurance

401(k)

Student loan assistance

Tuition assistance

Disability insurance

Qualifications

• Experience in an office environment in an administrative capacity.
• Ability to manage time effectively and work with all levels of staff.

Responsibilities

• Coordinate and manage projects, deadlines, and commitments.
• Assist with travel arrangements and internal meeting planning.
• Perform general office duties like ordering supplies.

Skills

Organizational Skills

Communication Skills

Problem-Solving

Microsoft Office Suite

Attention to Detail

Education

Five years of administrative experience

Equivalent combination of education and experience

Job description

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NYSTEC is a nonprofit technology consulting company, advising agencies, organizations, institutions, and businesses since 1996. We’re independent and vendor-neutral, so we have our clients’ best interests at heart. At NYSTEC, we know that we succeed when individuals and teams flourish personally and professionally, so our benefits and perks support that mindset.

About The Role

The office administrator provides day-to-day administrative operations supporting multiple stakeholders within the organization. This role increases the organization’s effectiveness by proactively coordinating and managing projects, deadlines, and commitments. This role performs activities as directed for purchasing, expense reimbursements, internal meeting support, general administrative duties, and overseeing NYSTEC’s office space. This role works under general supervision, receives minimal instruction for new assignments, and exercises a high degree of initiative and discretion in the completion of assigned tasks.

Key Responsibilities

• Perform administrative and office activities to support management personnel and the general corporation, as needed.
• Assist, coordinate, and plan for various NYSTEC internal meetings, including scheduling, reserving outside venues, coordinating catering, and securing contracts for review and signature, as needed.
• Assist employees with travel arrangements.
• Screen and route phone messages to the appropriate parties.
• Compose general correspondence and emails, as directed.
• Greet visitors and escort them to the appropriate destination, following applicable security protocols.
• Perform general office duties, such as ordering supplies and monitoring and maintaining the supply inventory.
• Act as liaison to communicate/coordinate any building issues to NYSTEC’s facilities department by creating a notification ticket via the NYSTEC Service Desk.
• Ensure the efficient operation of office equipment by completing preventative maintenance.
• Open, sort, and distribute incoming correspondence, including faxes, mail, and express deliveries.
• Support various departments with assigned projects or tasks.

About You

Required Qualifications

• Ability to work well with all levels of internal management and staff, as well as with outside clients and vendors.
• Ability to identify problems and evaluate resolutions for a positive outcome.
• Experience communicating with all levels of staff, both verbally and in writing.
• Knowledge of administrative and business principles.
• Excellent organizational skills and the ability to manage time effectively.
• Detail oriented and high level of accuracy.
• Proficiency with the Microsoft Office suite of products.

Preferred/Desired Qualifications

• Certified notary public or ability to obtain within six months of hiring.

Education and Experience

• Five years of performing work in an office environment in an administrative capacity.
• An equivalent combination of education, training, and experience will be considered.

The target base pay for this position is $29.00 to $34.00 per hour. When determining pay, we carefully consider and analyze several factors such as skill set, education, location, and work-related experience.

It is NYSTEC's policy to provide equal employment opportunity (EEO) to all individuals, regardless of actual or perceived race, color, creed, religion, sex, or gender (including pregnancy, childbirth, and related medical conditions), gender identity or gender expression (including transgender status), age, national origin, ancestry, citizenship status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, military service and veteran status, sexual orientation, marital status, or any other characteristic protected by local, state, or federal laws and ordinances. NYSTEC is strongly committed to this policy and believes in the concept and spirit of the law.

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please contact [e-mail] if you require a reasonable accommodation to apply for or to perform this job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

Applicants must be authorized to work in the United States without the need for visa sponsorship now or in the future.

Learn more about NYSTEC by visiting www.nystec.com.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  IT Services and IT Consulting

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Student loan assistance

Tuition assistance

Disability insurance

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