Office Administrator

Michael Page

Chicago (IL)

On-site

USD 195,000 - 240,000

Full time

14 days+

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Benefits offered by this job

Standard benefits package

Competitive salary

Job summary

A global law firm in Chicago is seeking a detail-oriented Office Administrator to manage office operations. This role requires 3+ years of experience as an Office Administrator and 5+ years in a leadership position. Responsibilities include organizing schedules, maintaining records, and supporting team collaboration. The firm offers a competitive salary range of $195,000 to $240,000 per year and a standard benefits package, promoting a professional environment focused on growth and excellence.

Qualifications

3+ years of experience as an Office Administrator.
Experience in a Big Law environment is strongly preferred.
Experience in the professional services industry is a plus.

Responsibilities

Manage day-to-day office operations.
Coordinate schedules and meetings for team members.
Maintain office records and files.
Handle correspondence including emails and mail distribution.
Monitor and maintain office supplies.
Assist with onboarding new team members.
Support preparation of reports and documentation.
Collaborate with various departments.
Manage performance reviews of legal support staff.

Skills

Strong organizational and time-management skills

Excellent written and verbal communication skills

Proficiency in Microsoft Office Suite

Attention to detail

5+ years of managing large teams

Problem-solving skills

Job description

Join to apply for the Office Administrator role at Michael Page

This range is provided by Michael Page. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$195,000.00/yr - $240,000.00/yr

We are looking for a detail-oriented Office Administrator for the Chicago office for a global law firm. This person should have experience as an Office Administrator and 5+ years of management experience of large teams.

This international law firm is consistently ranked and growing steadily. The Chicago office is 700+ people and is their headquarter office.

Description

Manage day-to-day office operations and ensure a well-organized environment.
Coordinate schedules, meetings, and appointments for team members and executives.
Maintain and update office records and files, ensuring accuracy and confidentiality.
Handle correspondence, including emails, phone calls, and mail distribution.
Monitor and maintain office supplies, ensuring availability at all times.
Assist with onboarding new team members and coordinating training sessions.
Support the preparation of reports, presentations, and documentation as needed.
Collaborate with various departments to ensure smooth operations.
Manage the performance review of all legal support staff on a bi-annual basis.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.

Profile

A successful Office Administrator should have:

Strong organizational and time-management skills to prioritize multiple tasks effectively.
Excellent written and verbal communication skills for professional correspondence.
Proficiency in Microsoft Office Suite and other administrative tools.
Attention to detail and the ability to maintain confidentiality.
3+ years of experience as an Office Administrator.
5+ years of experience leading a team of several direct reports.
Experience in a Big Law environment strongly preferred.
A proactive and resourceful approach to problem-solving.
Experience in the professional services industry is a plus.

Job Offer