Office & Client Services Assistant

Michael Page; Palo Alto (CA); On-site; USD 59,000 - 76,000; Full time

Benefits offered by this job

Competitive salary starting at $59,000 annually

Opportunities for professional growth and development

A collaborative and supportive work environment

Job summary

A global law firm in Palo Alto is seeking an Office & Client Services Assistant. This role involves providing essential administrative support to ensure smooth daily operations and assisting with client-facing activities. Candidates should be detail-oriented, have strong organizational skills, and a commitment to client service. The position offers competitive pay and opportunities for professional growth.

Qualifications

• Ideal candidate is detail-oriented and thrives in a fast-paced environment.
• Ability to maintain confidentiality and handle sensitive information.
• Expected to contribute to a positive and productive workplace culture.

Responsibilities

• Provide administrative support to ensure efficient office operations.
• Maintain and organize office supplies, equipment, and shared spaces.
• Assist with scheduling, meeting coordination, and calendar management.
• Handle incoming and outgoing correspondence, including emails and mail.
• Support client-facing activities, ensuring exceptional service and professionalism.
• Collaborate with team members to support various office projects and initiatives.

Skills

Strong organizational and multitasking skills

Excellent communication and interpersonal abilities

Proficiency in common office software and tools

Attention to detail and a proactive mindset

A professional demeanor and commitment to client service

Job description

Office & Client Services Assistant – Michael Page

This role provides essential administrative and client support to ensure smooth daily operations within the law firm. It is ideal for someone who is detail‑oriented and thrives in a fast‑paced environment.

Base Pay Range

$59,000.00/yr – $76,000.00/yr

Location & Hours

Based in the Palo Alto satellite office of a large global law firm. Onsite hours: 10:30 AM – 7:00 PM, overtime eligible and required as needed.

Description

• Provide administrative support to ensure efficient office operations.
• Maintain and organize office supplies, equipment, and shared spaces.
• Assist with scheduling, meeting coordination, and calendar management.
• Handle incoming and outgoing correspondence, including emails and mail.
• Support client‑facing activities, ensuring exceptional service and professionalism.
• Collaborate with team members to support various office projects and initiatives.
• Maintain confidentiality and handle sensitive information appropriately.
• Contribute to a positive and productive workplace culture.

Qualifications

• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in common office software and tools.
• Attention to detail and a proactive mindset.
• A professional demeanor and commitment to client service.

Benefits & Offer

• Competitive salary starting at $59,000 USD annually.
• Opportunities for professional growth and development.
• A collaborative and supportive work environment.

Equal Opportunity Employment

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.

This is a great opportunity to join a reputable company in Palo Alto and make a meaningful contribution. If you’re ready to take the next step in your career, we encourage you to apply!