Legal Secretary Manager

Permanent Placements LLC; Chicago (IL); Hybrid; USD 110,000 - 120,000; Full time

Benefits offered by this job

Competitive compensation and bonus structure

Comprehensive benefits including health insurance

Supportive and inclusive team culture

Forward-thinking leadership

Job summary

A mid-sized law firm in Chicago is seeking a Legal Secretary Manager to lead a team of legal secretaries and administrative staff. The ideal candidate will have over 7 years of management experience in the legal industry, with strong skills in employee relations and conflict resolution. This is a full-time, mid-senior level position offering a competitive salary range of $110,000 to $120,000 along with comprehensive benefits.

Qualifications

• Minimum of 7 years in a managerial role within the legal industry.
• Proven experience managing teams of 10 or more.
• Strong background in employee relations and conflict resolution.

Responsibilities

• Oversee daily workflow and workload distribution across the team.
• Lead monthly team meetings to strengthen collaboration.
• Partner with talent development to recruit and train support staff.

Skills

Team management

Employee relations

Conflict resolution

Proficiency in Microsoft Outlook

Proficiency in Microsoft Word

Proficiency in Microsoft Excel

Analytical skills

Organizational skills

Communication skills

Education

Bachelor’s degree or equivalent professional experience

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Kofax Power PDF

Document management systems

Job description

Join to apply for the Legal Secretary Manager role at Permanent Placements LLC

Base pay range: $110,000.00/yr - $120,000.00/yr

Work Environment: Hybrid (4 days in/1 out)

Overview

Our client, a dynamic and growing mid-sized law firm based in Chicago, is seeking a Legal Secretary Manager to lead and support a team of legal secretaries, administrative clerks, a receptionist, and a records clerk. This role is central to fostering a collaborative, inclusive, and high-performing administrative team that delivers exceptional service to attorneys and clients.

Key Responsibilities

• Oversee daily workflow and workload distribution across the secretarial and administrative support team
• Lead monthly team meetings and facilitate small group sessions to strengthen collaboration
• Partner with talent development and IT teams to recruit, onboard, and train support staff
• Coordinate technology training and competency assessments to enhance team capabilities
• Manage onboarding and orientation for new attorneys and support staff
• Facilitate assignment changes and ensure smooth transitions across the team
• Serve as a liaison between attorneys and support staff to resolve issues and maintain working relationships
• Lead performance management processes including mid-year check-ins, annual reviews, and progressive discipline when necessary
• Support offboarding processes and evaluate staffing needs in collaboration with leadership
• Organize and participate in firm-wide initiatives and recognition events for administrative staff
• Ensure compliance with firm policies and employment laws
• Prepare regular status reports and participate in leadership meetings

Ideal Candidate Profile

• Bachelor’s degree or equivalent professional experience
• Minimum of 7 years in a managerial role within the legal industry
• Proven experience managing teams of 10 or more
• Strong background in employee relations and conflict resolution
• Prior experience as a legal secretary is a plus
• Proficiency in Microsoft Outlook, Word, Excel, and PDF tools (e.g., Kofax Power PDF)
• Familiarity with document management systems and recruiting platforms
• Strong analytical, organizational, and communication skills
• Professional demeanor with a service-oriented mindset

What Our Client Offers

• Competitive compensation and bonus structure
• Comprehensive benefits including health insurance, paid leave, disability coverage, and voluntary plans (dental, vision, 401(k), commuter benefits, FSA, and more)
• A supportive and inclusive team culture
• Forward-thinking leadership and strategic growth initiatives

Location: Chicago, IL

Compensation: $110,000 – $120,000 base salary, plus bonus potential

Seniority level: Mid-Senior level

Employment type: Full-time

Job function: Legal

Industries: Legal Services and Law Practice