Administrative Assistant

King & Bishop; Chelmsford (MA); On-site; USD 30,000 - 34,000; Part time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Long-term disability

403(b) retirement plan

Job summary

King & Bishop in Chelmsford, MA is seeking an Administrative Assistant to support daily office operations and leadership. This 30-hour-per-week, on-site role offers a flexible schedule and a comprehensive benefits package.

The ideal candidate will manage calendars, handle inquiries, perform light bookkeeping, and maintain records with discretion. Strong communication, organization, and proficiency with Microsoft Office are essential for success in this role.

Qualifications

• 1–2 years of administrative or office support experience.
• Strong written and verbal communication skills.
• Excellent organizational and time management abilities.
• Proficiency in Microsoft Office, including Word, Excel, and Outlook.
• Ability to manage multiple tasks and priorities independently.
• Professional and discreet when handling confidential matters.
• Familiarity with standard office equipment, including copiers and scanners.

Responsibilities

• Manage calendars, appointments, and scheduling needs.
• Answer and direct incoming phone calls and inquiries.
• Perform light bookkeeping and maintain internal databases.
• File, scan, and organize office documents and records.
• Draft and distribute correspondence and communications.
• Manage incoming and outgoing mail.
• Coordinate organization-wide mailings and newsletters.
• Assist with facility rental inquiries, scheduling, and related logistics.
• Provide general administrative support to leadership and other organizational stakeholders.
• Maintain confidentiality when handling sensitive information.

Skills

Communication skills

Time management

Multitasking

Discretion

Attention to detail

Education

Associate or Bachelor's degree preferred

Tools

Microsoft Word

Excel

Outlook

Job description

Location: Chelmsford, MA | On-site Schedule: Full Time, 30 Hours per Week Pay: $22–$25/hour, based on experience

Position Overview

Our client is seeking a highly organized, professional, and dependable Administrative Assistant to support day-to-day office operations and provide administrative support to organizational leadership. This is a 30-hour-per-week, on-site position offering a flexible schedule and a comprehensive benefits package. The ideal candidate is a strong communicator who is comfortable managing multiple priorities and handling sensitive information with professionalism and discretion.

Key Responsibilities

• Manage calendars, appointments, and scheduling needs
• Answer and direct incoming phone calls and inquiries
• Perform light bookkeeping and maintain internal databases
• File, scan, and organize office documents and records
• Draft and distribute correspondence and communications
• Manage incoming and outgoing mail
• Coordinate organization-wide mailings and newsletters
• Assist with facility rental inquiries, scheduling, and related logistics
• Provide general administrative support to leadership and other organizational stakeholders
• Maintain confidentiality when handling sensitive information

Qualifications

• 1–2 years of administrative or office support experience
• Strong written and verbal communication skills
• Excellent organizational and time management abilities
• Proficiency in Microsoft Office, including Word, Excel, and Outlook
• Ability to manage multiple tasks and priorities independently
• Professional and discreet when handling confidential matters
• Familiarity with standard office equipment, including copiers and scanners

Preferred Qualifications

• Associate’s or Bachelor’s degree preferred
• Armenian language skills are a plus, but not required

Schedule & Compensation

• 30 hours per week
• Flexible schedule to be established with organizational leadership
• $22–$25/hour, depending on experience
• Comprehensive benefits package including health, dental, and vision insurance
• Long-term disability coverage
• 403(b) retirement plan with employer match and contribution of up to 5% of pay
• Paid vacation and holidays

This is an excellent opportunity for an experienced administrative professional seeking a stable, flexible position with a community-focused organization.