Office Administrator

SA Recycling; Birmingham (AL); On-site; USD 21,000 - 28,000; Full time

Job summary

SA Recycling LLC is seeking an Administrative/Operations support role in Birmingham, AL. The position requires proficient use of MS Excel, Word, and Outlook, with strong recordkeeping and scheduling duties.

Expected to communicate via email, text, IM, and other social platforms, while maintaining professional phone etiquette. The role supports office and field tasks, maintains calendars, handles forms, and ensures timely appointments for clients and supervisors.

Qualifications

• Must pass a medical physical and drug test
• Must pass a background check and credit check
• Bi-lingual (English & Spanish) language skills a plus
• Some college 1 year or more preferred
• High school diploma or GED or foreign education acceptable
• Basic MS Office understanding

Responsibilities

• Maintain Scheduling and event calendars.
• Complete forms in accordance with company procedures.
• Schedule and confirm appointments for clients, customers, or supervisors.
• Clean up work area at the end of shift.
• Keep work areas neat and orderly.
• Regular attendance and punctuality are essential.
• Organizing materials to have more effective use of space.
• Dispose of various waste materials in the appropriate manner.
• Inspection to ensure cleanup is completed.
• Effective housekeeping in workplace area is an ongoing operation for safety and better hygienic conditions for all team members.

Skills

MS Excel

MS Word

Outlook

Communication via email/text/IM

Basic math skills

Bilingual English/Spanish

MS Office

Education

High school diploma or GED

Some college (1 year or more)

Foreign education acceptable

Tools

PC

Multi-line phone

Laser printer

Job description

Job Duties

• Works independently on a PC when using MS Excel, Word, and Outlook.
• Perform recordkeeping in manual, pdf and electronic database formats.
• Communicates with email, texting, Instant Messaging, and other social media.
• Phone etiquette that includes noting information, takes messages, schedules return calls, forwards calls, and any other task related to the phone.
• Work with other employees in the area working on different tasks.
• Read and understand typical communication e.g. transaction tickets, emails, invoices, DMV paperwork, environmental government agency
  

Job Duties

Including, but not limited to:

• Works independently on a PC when using MS Excel, Word, and Outlook.
• Perform recordkeeping in manual, pdf and electronic database formats.
• Communicates with email, texting, Instant Messaging, and other social media.
• Phone etiquette that includes noting information, takes messages, schedules return calls, forwards calls, and any other task related to the phone.
• Work with other employees in the area working on different tasks.
• Read and understand typical communication e.g. transaction tickets, emails, invoices, DMV paperwork, environmental government agency
  

documentation, safety documentation, and business permits.

• Maintain Scheduling and event calendars.
• Complete forms in accordance with company procedures.
• Schedule and confirm appointments for clients, customers, or supervisors.
• Clean up work area at the end of shift
• Keep work areas neat and orderly
• Regular attendance and punctuality are essential job functions
• Organizing materials to have more effective use of space
• Dispose of various waste materials in the appropriate manner
• Inspection to ensure cleanup is completed
• Effective housekeeping in workplace area is an ongoing operation for safety and better hygienic conditions for all team members.

Qualifications

• Employees in this position prior to April 2014 are presumed to be qualified and are "grandfathered" into their positions.
• Must pass a medical physical and drug test
• Must pass a background check and credit check
• Preferred – high school diploma or GED and/or foreign education acceptable
• Some college one year or more preferred
• Bi-lingual (English & Spanish) language skills a plus
• Ability to: communicate with others effectively; understand direction (written or oral) and use basic math skills as the job demands
• A basic understanding of MS Office products

Job Expectations

Comply with all applicable federal, state, local, & SA Recycling safety, health, & environmental rules, regulations, policies, & procedures.

Physical Requirements

• Work Environment: Office
• Equipment & Tools: Personal computer, multi-line phone, Laser printer
• Physical Demand Level: Light to Moderate
• Work Capacity: Lifting & carrying 35lb loads, bending, kneeling, and sitting for long periods.
• Sensory Demands: Hearing, vision, touch and taste
• Hand Movements: Repetitive motions, gripping, keyboard alignment