Office Administrator

Sa-Recycling; Birmingham (AL); On-site; USD 32,000 - 42,000; Full time

Job summary

Sa-Recycling in Birmingham, AL is seeking a detail-oriented administrative assistant to perform clerical tasks, manage records, and coordinate communications.

You will work with MS Office, schedule appointments, process invoices, and help ensure safety and cleanliness in the workspace. A bilingual English/Spanish ability and a high school diploma or GED are preferred, with background and medical screening requirements.

Qualifications

• High school diploma or GED required; some college preferred.
• Bilingual English/Spanish a plus.
• Must pass a medical physical and drug test.
• Background and credit check required.
• Basic math and communication skills necessary.

Responsibilities

• Works independently on a PC using MS Excel, Word, and Outlook.
• Perform recordkeeping in manual, pdf and electronic database formats.
• Communicates via email, texting, Instant Messaging and other social media.
• Schedule appointments for clients, customers, or supervisors.
• Keep work areas neat and orderly; maintain scheduling calendars.
• Assist with invoices and government documentation as needed.
• Dispose of waste materials properly and ensure safety.

Skills

Bilingual English/Spanish

Microsoft Office

Communication skills

Education

High school diploma or GED

Some college (1+ year) or more

Tools

Microsoft Office Suite

Job description

Including, but not limited to:

• Works independently on a PC when using MS Excel, Word, and Outlook.
• Perform recordkeeping in manual, pdf and electronic database formats.
• Communicates with email, texting, Instant Messaging, and other social media.
• Phone etiquette that includes noting information, takes messages, schedules return calls, forwards calls, and any other task related to the phone.
• Work with other employees in the area working on different tasks.
• Read and understand typical communication e.g. transaction tickets, emails, invoices, DMV paperwork, environmental government agency documentation, safety documentation, and business permits.
• Maintain Scheduling and event calendars.
• Complete forms in accordance with company procedures.
• Schedule and confirm appointments for clients, customers, or supervisors.
• Clean up work area at the end of shift
• Keep work areas neat and orderly
• Regular attendance and punctuality are essential job functions
• Organizing materials to have more effective use of space
• Dispose of various waste materials in the appropriate manner
• Inspection to ensure cleanup is completed
• Effective housekeeping in workplace area is an ongoing operation for safety and better hygienic conditions for all team members.

Qualifications

• Employees in this position prior to April 2014 are presumed to be qualified and are "grandfathered" into their positions.
• Must pass a medical physical and drug test
• Must pass a background check and credit check
• Preferred – high school diploma or GED and/or foreign education acceptable
• Some college one year or more preferred
• Bi-lingual (English & Spanish) language skills a plus
• Ability to: communicate with others effectively; understand direction (written or oral) and use basic math skills as the job demands
• A basic understanding of MS Office products

Job Expectations

Comply with all applicable federal, state, local, & SA Recycling safety, health, & environmental rules, regulations, policies, & procedures.

Physical Requirements

• Work Environment: Office
• Equipment & Tools: Personal computer, multi-line phone, Laser printer
• Physical Demand Level: Light to Moderate
• Work Capacity: Lifting & carrying 35lb loads, bending, kneeling, and sitting for long periods.
• Sensory Demands: Hearing, vision, touch and taste
• Hand Movements: Repetitive motions, gripping, keyboard alignment

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.