Office Administrator

SA Recycling; Waxahachie (TX); On-site; USD 32,000 - 52,000; Full time

Job summary

SA Recycling is seeking an office administrator to support daily operations in Waxahachie, TX. You will handle Excel/Word/Outlook tasks, maintain records across formats, and communicate via email, text, and social channels.

Responsibilities include calendar management, appointment coordination, form completion, and maintaining a clean, compliant workspace. Familiarity with MS Office and a basic math ability are expected.

Qualifications

• Must pass a medical physical and drug test.
• Must pass a background check and credit check.
• Bi-lingual English & Spanish a plus.
• Basic understanding of MS Office products.

Responsibilities

• Works independently on a PC using MS Excel, Word, and Outlook.
• Performs recordkeeping in manual, pdf and electronic databases.
• Communciates via email, texting, IM and other social channels.
• Maintains scheduling and event calendars and completes forms per procedures.
• Schedules and confirms appointments for clients, customers, or supervisors.
• Keeps work areas neat and supports safe, hygienic conditions.

Skills

Independent worker

Communication

Time management

Bilingual (English & Spanish)

Education

High school diploma or GED

Some college (1+ year)

Tools

MS Excel

MS Word

Outlook

MS Office

Job description

• Works independently on a PC when using MS Excel, Word, and Outlook.
• Perform recordkeeping in manual, pdf and electronic database formats.
• Communicates with email, texting, Instant Messaging, and other social media.
• Phone etiquette that includes noting information, takes messages, schedules return calls, forwards calls, and any other task related to the phone.
• Work with other employees in the area working on different tasks.
• Read and understand typical communication e.g. transaction tickets, emails, invoices, DMV paperwork, environmental government agency

Job Duties

• Works independently on a PC when using MS Excel, Word, and Outlook.
• Perform recordkeeping in manual, pdf and electronic database formats.
• Communicates with email, texting, Instant Messaging, and other social media.
• Phone etiquette that includes noting information, takes messages, schedules return calls, forwards calls, and any other task related to the phone.
• Work with other employees in the area working on different tasks.
• Read and understand typical communication e.g. transaction tickets, emails, invoices, DMV paperwork, environmental government agency

documentation, safety documentation, and business permits.

• Maintain Scheduling and event calendars.
• Complete forms in accordance with company procedures.
• Schedule and confirm appointments for clients, customers, or supervisors.
• Clean up work area at the end of shift
• Keep work areas neat and orderly
• Regular attendance and punctuality are essential job functions
• Organizing materials to have more effective use of space
• Dispose of various waste materials in the appropriate manner
• Inspection to ensure cleanup is completed
• Effective housekeeping in workplace area is an ongoing operation for safety and better hygienic conditions for all team members.

Qualifications

• Employees in this position prior to April 2014 are presumed to be qualified and are "grandfathered" into their positions.
• Must pass a medical physical and drug test
• Must pass a background check and credit check
• Preferred – high school diploma or GED and/or foreign education acceptable
• Some college one year or more preferred
• Bi-lingual (English & Spanish) language skills a plus
• Ability to: communicate with others effectively; understand direction (written or oral) and use basic math skills as the job demands
• A basic understanding of MS Office products

Job Expectations

Comply with all applicable federal, state, local, & SA Recycling safety, health, & environmental rules, regulations, policies, & procedures.

Physical Requirements

• Work Environment: Office
• Equipment & Tools: Personal computer, multi-line phone, Laser printer
• Physical Demand Level: Light to Moderate
• Work Capacity: Lifting & carrying 35lb loads, bending, kneeling, and sitting for long periods.
• Sensory Demands: Hearing, vision, touch and taste
• Hand Movements: Repetitive motions, gripping, keyboard alignment