Office Administrator

Brivo, Inc.; Bethesda (MD); On-site; USD 28,000 - 32,000; Full time

Benefits offered by this job

Great Place to Work-Certified

Global presence with AI-driven health

Premium onsite experience

Medical, vision, dental plans

401k with company match

PTO

Job summary

Brivo, Inc. is seeking an Office Administrator in Bethesda to keep our office operations running smoothly. You will greet visitors, manage mail and inventory, and support our team across locations.

This full-time, non-exempt role offers a competitive benefits package and opportunities to influence office operations. You will coordinate catering, handle calendar scheduling, and liaise with building management to manage service tickets, while maintaining a clean, organized environment and

Qualifications

• 1–3 years in office administration preferred.
• Excellent verbal and written communication skills with a personable attitude.
• Strong time-management skills with ability to prioritize tasks.
• Proficiency with Google Workspace for scheduling and calendar management; familiar with facility ticketing systems.
• High initiative and self-direction—identify operational needs and inventory issues proactively.
• Ability to lift 15–20 lbs as part of daily inventory.

Responsibilities

• Serve as the primary point of contact at the Bethesda reception desk, greeting visitors and handling inquiries.
• Coordinate and manage incoming food deliveries and catering for multiple locations.
• Receive, sort, and distribute mail and packages to appropriate departments.
• Monitor and restock office inventory across common areas (snacks, beverages, supplies).
• Maintain neat, functional, and clean common spaces throughout the day.
• Assist team with administrative tasks and maintain organized record-keeping systems.
• Provide calendar support by scheduling meetings for team members and external parties.
• Coordinate with building management on service tickets for maintenance, repairs, and access control.

Skills

Verbal communication

Written communication

Time management

Initiative

Inventory management

Physical stamina

Calendar management

Tools

Google Workspace

Facility ticketing systems

Job description

Office Administrator

Department: Human Resources

Employment Type: Full Time

Location: Bethesda

Reporting To: Chief Human Resources Officer

Compensation: $20.00 - $23.00 / hour

Description

Summary: As an Office Administrator, you will help keep our workplace running smoothly by serving as the face of our Bethesda office, managing day-to-day operations, and supporting our team across locations. This is a full-time, non-exempt position eligible for a competitive benefits package. We are looking for someone with strong communication skills, a proactive mindset, and a reliable approach to creating an organized, efficient environment.

Key Responsibilities

Responsibilities:

• Serve as the primary point of contact at the Bethesda reception desk, providing a welcoming environment at the lobby; greet visitors, direct guests, and manage general inquiries.
• Coordinate, order, manage, set up incoming food deliveries and catering for multiple locations.
• Receive, sort, and distribute all incoming mail and packages to the appropriate departments.
• Monitor and restock office inventory regularly across common areas, including copy room supplies, snacks, and beverages.
• Maintain neat, functional, and clean common spaces throughout the day.
• Assist team members with administrative tasks, maintain organized record-keeping systems, and provide friendly operational support.
• Provide administrative calendar support by scheduling and coordinating meetings for team members and external parties.
• Serve as the primary contact with building management by submitting, tracking, and following up on service tickets for all office-related maintenance, repairs, keycard access, and facility inquiries.

Skills, Knowledge and Expertise

Qualifications:

• 1-3 years in office administration is preferred.
• Exceptional verbal and written communication skills with a personable attitude.
• Exceptional time-management skills with the ability to prioritize competing tasks.
• Proficiency with Google Workspace for scheduling and calendar management and familiarity with facility ticketing systems.
• High degree of initiative and self-direction—comfortable identifying operational needs, facility issues, or inventory shortages before they are pointed out.
• Ability to comfortably lift 15–20 lbs as part of daily inventory.

Benefits

Brivo is a Great Place to Work-Certified company and the global leader in cloud-based access control and video surveillance. Following our merger with Eagle Eye Networks, we are building the only platform powerful enough to support the future of AI-driven security.

Why Your Work Matters

Innovation drives our vibe, but purpose drives our mission. You will work on essential systems that protect the health, safety, and welfare of people and property worldwide. At Brivo, your voice is heard, your talent is respected, and your contributions have a global impact.

The Brivo Experience: We thrive on in-person collaboration and a \"one-team\" atmosphere. We embrace our international presence, leveraging diverse ideas and backgrounds to improve our culture and our products. To keep our global teams connected and inspired, we provide a premium onsite experience featuring communal meals, recurring social events, and fully stocked workspaces—ensuring you have everything you need to stay focused while building the future of security.

Total Rewards: We support our people with competitive medical, vision, and dental plans (including company-offset premiums), a 401k with company match, and accrued Paid Time Off (PTO) policy that empowers you to take the time you need to maintain a healthy work-life balance.

• competitive medical, vision, and dental plans (including company-offset premiums)
• a 401k with company match
• accrued Paid Time Off (PTO) policy that empowers you to take the time you need to maintain a healthy work-life balance

Individual compensation packages are based on job-related skills, experience, qualifications, work location, training, and market conditions. In addition, Brivonians enjoy a robust benefits and perks package tailored to their work location.