Bethesda Office Administrator & Reception Lead

Brivo, Inc.; Bethesda (MD); On-site; USD 28,000 - 32,000; Full time

Benefits offered by this job

Great Place to Work-Certified

Global presence with AI-driven health

Premium onsite experience

Medical, vision, dental plans

401k with company match

PTO

Job summary

Brivo, Inc. is seeking an Office Administrator in Bethesda to keep our office operations running smoothly. You will greet visitors, manage mail and inventory, and support our team across locations.

This full-time, non-exempt role offers a competitive benefits package and opportunities to influence office operations. You will coordinate catering, handle calendar scheduling, and liaise with building management to manage service tickets, while maintaining a clean, organized environment and

Qualifications

• 1–3 years in office administration preferred.
• Excellent verbal and written communication skills with a personable attitude.
• Strong time-management skills with ability to prioritize tasks.
• Proficiency with Google Workspace for scheduling and calendar management; familiar with facility ticketing systems.
• High initiative and self-direction—identify operational needs and inventory issues proactively.
• Ability to lift 15–20 lbs as part of daily inventory.

Responsibilities

• Serve as the primary point of contact at the Bethesda reception desk, greeting visitors and handling inquiries.
• Coordinate and manage incoming food deliveries and catering for multiple locations.
• Receive, sort, and distribute mail and packages to appropriate departments.
• Monitor and restock office inventory across common areas (snacks, beverages, supplies).
• Maintain neat, functional, and clean common spaces throughout the day.
• Assist team with administrative tasks and maintain organized record-keeping systems.
• Provide calendar support by scheduling meetings for team members and external parties.
• Coordinate with building management on service tickets for maintenance, repairs, and access control.

Skills

Verbal communication

Written communication

Time management

Initiative

Inventory management

Physical stamina

Calendar management

Tools

Google Workspace

Facility ticketing systems

Job description

Brivo, Inc. is seeking an Office Administrator in Bethesda to keep our office operations running smoothly. You will greet visitors, manage mail and inventory, and support our team across locations.

This full-time, non-exempt role offers a competitive benefits package and opportunities to influence office operations. You will coordinate catering, handle calendar scheduling, and liaise with building management to manage service tickets, while maintaining a clean, organized environment and