Office Administrator

Omnna / Green Team Holdings LLC; Baton Rouge (LA); On-site; USD 40,000 - 52,000; Full time

Job summary

Omnna / Green Team Holdings LLC in Baton Rouge seeks an Office Administrator to oversee the front office and support staff. The role covers answering phones, directing inquiries, and maintaining client and staff data systems while ensuring confidential handling of information.

You will assist with program communications, procurement of materials, and health and safety oversight, including drills and posters.

Responsibilities

• Assume responsibility for the overall management and operation of the front office
• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals
• Maintain data systems relative to client data and staff data (Checkpoint)
• Check program emails, mail, and faxes and distribute to appropriate parties
• Maintaining an adequate supply of PR/Marketing materials
• Serve as site Health and Safety officer by overseeing drills, poster displays, etc.
• Design and distribute Agency newsletters, promotional material, and other information as required
• Support staff as needed in assigned project-based work to include maintaining a supply of program forms/packets
• Assist Program Manager with other administrative duties as needed
• Maintains customer confidence by keeping information confidential
• Maintains office supplies inventory by checking/ordering stock to determine inventory level
• Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their need
• Manage time clock reports for payroll
• Run/Submit various quality assurance reports as requested by management
• Monitor recruitment sites and submit weekly reports to supervisor
• Perform other duties that may be assigned by management

Job description

The duties of the Office Administrator shall include, but not limited to, the following:

• Assume responsibility for the overall management and operation of the front office;
• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals;
• Maintain data systems relative to client data and staff data (Checkpoint)
• Check program emails, mail, and faxes and distribute to appropriate parties;
• Maintaining an adequate supply of PR/Marketing materials
• Serve as site Health and Safety officer by overseeing drills, poster displays, etc.;
• Design and distribute Agency newsletters, promotional material, and other information as required;
• Support staff as needed in assigned project-based work to include maintaining a supply of program forms/packets;
• Assist Program Manager with other administrative duties as needed;
• Maintains customer confidence by keeping information confidential;
• Maintains office supplies inventory by checking/ordering stock to determine inventory level;
• Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their need;
• Manage time clock reports for payroll;
• Run/Submit various quality assurance reports as requested by management
• Monitor recruitment sites and submit weekly reports to supervisor;
• Perform other duties that may be assigned by management