Associate Project Manager / Business Administrator

Mondo; Baltimore (MD); Hybrid; USD 41,000 - 59,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k)

Job summary

Mondo in Baltimore, MD is seeking a Business Administrator / Executive Assistant to provide high-level administrative, financial, and operational support for a fast-paced project team. This onsite/hybrid role supports department leadership, a 20–30 person team, and multiple active projects.

The ideal candidate will have 3–5 years of executive assistant experience, strong PowerPoint and Excel skills, and a Bachelor’s degree.

Qualifications

• 3-5 years of executive assistant or administrative experience.
• Experience directly supporting an executive.
• Experience supporting a 20-30 person team.
• Experience in a large enterprise organization.
• Strong PowerPoint and presentation skills.
• Strong Excel skills.
• Experience with budgeting and financials.
• Bachelor's degree required.

Responsibilities

• Provide executive and administrative support to department leadership.
• Support the day-to-day operations of a 20-30-person team.
• Coordinate calendars, meetings, catering, supplies, and meeting preparation.
• Prepare PowerPoint presentations and executive-ready meeting materials.
• Gather information from internal stakeholders and organize into presentations/reports.
• Maintain Excel spreadsheets containing project, budget, and financial information.
• Assist with department budgeting and expense tracking.
• Help organize information across approximately 30 active projects in various phases.
• Support projects ranging from smaller initiatives to multimillion-dollar programs.
• Maintain schedules, financial information, and project documentation.
• Work across multiple project management and financial systems.
• Help leadership organize team meetings and project updates.
• Manage multiple competing priorities in a fast-paced office environment.

Skills

Financial acumen

Budgeting support

Multitasking

Communication

Scheduling

Team support

Education

Bachelor's degree

Tools

PowerPoint

Excel

Job description

Job Title: Business Administrator / Executive Assistant
Location-Type: Onsite/Hybrid (5 Days A Week OnSite in Baltimore, MD 21201 - with option for 1 Day A Week Remote after initial ramp up period)
Start Date Is: ASAP
Duration: Contract (12 Months w/ possibility for conversion)
W2 Pay Rate Range: $30/hr - $43/hr W2
Benefits: Eligible for Health, Dental, Vision, 401K
Must be authorized to work in the U.S. This position is not eligible for sponsorship

Job Description:

Provide executive, administrative, financial, and operational support to department leadership and a large project team, coordinating office operations, budgets, presentations, meetings, and project information in a fast-paced enterprise environment.

Day-to-Day Responsibilities:

• Provide direct executive and administrative support to department leadership

• Support the day-to-day operations of a 20-30-person team

• Coordinate calendars, meetings, catering, supplies, and meeting preparation

• Prepare PowerPoint presentations and executive-ready meeting materials

• Gather information from internal stakeholders and organize it into presentations and reports

• Maintain Excel spreadsheets containing project, budget, and financial information

• Assist with department budgeting, financial updates, and expense tracking

• Help organize information across approximately 30 active projects in various phases

• Support projects ranging from smaller initiatives to complex, multimillion-dollar programs

• Maintain schedules, financial information, and other project documentation

• Work across multiple project management and financial systems

• Help leadership organize team meetings and project updates

• Manage multiple competing priorities in a fast-paced office environment

Minimum Requirements:

• 3-5 years of relevant executive assistant, business administration, or administrative support experience

• Experience directly supporting an executive

• Experience supporting a larger team or department, ideally 20-30 people

• Experience working within a large enterprise organization

• Strong office administration experience, including scheduling, catering, supplies, and meeting preparation

• Strong PowerPoint and presentation preparation skills

• Experience gathering information and developing meeting decks and presentation materials

• Strong Excel skills

• Understanding of financials and experience assisting with budgets

• Comfortable working with numbers and financial information

• Experience working across multiple systems, including project management and financial tools

• Excellent multitasking and organizational skills

• Experience operating in a fast-paced environment with competing priorities

• Strong business mindset and desire to work in a support-focused role

• Bachelor's degree required

Preferred Qualifications:

• Facilities, Construction, or Capital projects exposure

• PMO support experience

• Experience supporting project managers or project-based departments

• Experience supporting complex, multimillion-dollar projects