Office Administrative Coordinator

Mooring Recovery Services, Inc; Benbrook (TX); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

401(k)

Paid time off

Company parties

Competitive salary

Opportunity for advancement

Job summary

Mooring Recovery Services, Inc. seeks an Office Administrative Coordinator to serve as the cultural heartbeat and operational backbone of Mooring USA. You will be the first point of contact for visitors, clients, vendors, and callers, setting a tone of professionalism, warmth, and excellence across the brand.

You will lead internal events, manage front-office operations, support executive tasks, and act as a cross-departmental liaison to keep the organization running smoothly and collaboratively.

Qualifications

• 5 years minimum office administration experience in a fast-paced, high-accountability environment.
• Demonstrated ability to plan and execute internal events, team functions, and company culture initiatives.
• Experience within the construction and restoration industry preferred.
• Strong proficiency in Microsoft Office Suite, Google Workspace, and AI/productivity tools.
• Valid driver’s license and clean driving record.

Responsibilities

• Champion the Mooring USA culture, mission, and core values across every interaction; serving as a visible and consistent ambassador of who we are as a company.
• Manage front desk reception duties, including greeting visitors, directing inquiries, coordinating visitor access, and maintaining a professional office environment.
• Answer, screen, and route incoming calls and communications to the appropriate departments and personnel.
• Monitor and manage mail, deliveries, and other incoming correspondence.
• Lead the planning and execution of all internal company events, including team lunches, employee recognition programs, birthday and milestone celebrations, holiday events, and culture-building activities.
• Coordinate logistics for company-wide meetings, training sessions, and leadership gatherings, including scheduling, venue/space preparation, catering, and post-event follow-up.
• Manage office supplies, equipment, and administrative vendor relationships to ensure efficient and professional office operations.
• Actively support onboarding experiences that reflect the company culture and make new team members feel welcomed and aligned from day one.
• Provide targeted administrative support to the President and CFO, including scheduling assistance, correspondence preparation, and project coordination as needed.
• Support special projects and strategic initiatives as directed by leadership.

Skills

Office administration

Event planning

Reception duties

Communication

Organization

Customer service

Tools

Microsoft Office

Google Workspace

AI productivity tools

Job description

Benefits

• Health insurance
• Opportunity for advancement
• Paid time off
• Vision insurance
• 401(k)
• Company parties
• Competitive salary
• Dental insurance

Office Administrative Coordinator

Organized. Professional. Culture-focused.

Position Summary

The Office Administrative Coordinator serves as the cultural heartbeat and operational backbone of Mooring USA. This role is the first point of contact for visitors, clients, vendors, and callers, establishing the tone of professionalism, warmth, and excellence that defines the Mooring USA brand.

This position plays a pivotal role in championing the company’s culture, mission, and core values across all interactions; internal and external. The Office Administrative Coordinator leads internal event coordination, manages front-office operations, supports leadership with executive tasks, and serves as a cross-departmental liaison to keep the organization running efficiently and collaboratively.

About Mooring

Mooring is a third-generation, family-owned Commercial Construction and Disaster Restoration company that serves major industries across the U.S. With a reputation built on trust, urgency, and excellence, we respond to emergencies, rebuild what’s been lost, and deliver top-tier construction services- always with care for the people and businesses we serve.

Our Core Values

We lead with Family, Integrity, Humility, Boldness, and Excellence—and we expect our leaders to embody those values in every decision. Our mission is To Honor God Through Restoring Lives and Building Futures. At Mooring, your work is not just a job- it's a calling to serve, lead, and make a lasting impact.

Is This You?

You’re a servant leader who thrives in fast-paced environments and knows how to translate priorities into seamless operations. You’re comfortable handling busy phones and greeting visitors as well as coordinating the next company meeting meal, event or party. As a proactive, highly organized and purpose-driven multitasker, you bring a strong sense of accountability and a genuine commitment to helping leaders and teams succeed.

Key Responsibilities

• Champion the Mooring USA culture, mission, and core values across every interaction; serving as a visible and consistent ambassador of who we are as a company
• Manage front desk reception duties, including greeting visitors, directing inquiries, coordinating visitor access, and maintaining a professional office environment
• Answer, screen, and route incoming calls and communications to the appropriate departments and personnel
• Monitor and manage mail, deliveries, and other incoming correspondence
• Lead the planning and execution of all internal company events, including team lunches, employee recognition programs, birthday and milestone celebrations, holiday events, and culture-building activities
• Coordinate logistics for company-wide meetings, training sessions, and leadership gatherings, including scheduling, venue/space preparation, catering, and post-event follow-up
• Manage office supplies, equipment, and administrative vendor relationships to ensure efficient and professional office operations
• Actively support onboarding experiences that reflect the company culture and make new team members feel welcomed and aligned from day one
• Provide targeted administrative support to the President and CFO, including scheduling assistance, correspondence preparation, and project coordination as needed
• Support special projects and strategic initiatives as directed by leadership

Qualifications

• 5 years minimum office administration experience in a fast-paced, high-accountability environment
• Demonstrated ability to plan and execute internal events, team functions, and company culture initiatives
• Experience within the construction and restoration industry preferred
• Strong proficiency in Microsoft Office Suite, Google Workspace, and AI/productivity tools
• Valid driver’s license and clean driving record