Office Administrative Associate

Ohio State University; United States; On-site; USD 29,000 - 39,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Paid time off

Retirement plan

Job summary

The Ohio State University College of Dentistry's Division of Dental Hygiene is seeking an Office Administrative Associate to support the Chair of the Division and assist with program operations, reporting, budgeting, scheduling, and events.

The role requires independent judgment and discretion to manage routine and complex administrative tasks with minimal supervision, contributing to the smooth functioning of academic programs and clinical coordination.

Responsibilities

• Support the Division Chair in daily operations and strategic initiatives.
• Represent the Chair and Division to College leadership, students, external organizations, and community partners.
• Prepare and maintain reports and documentation using network and cloud-based systems.
• Monitor and manage division budgets across multiple funding sources with the Chair.
• Coordinate complex meetings and manage calendars and scheduling.

Job description

Job Title

Office Administrative Associate Department: Dentistry | Dental Hygiene

About the Division

The Division of Dental Hygiene at The Ohio State University College of Dentistry is seeking an Office Administrative Associate to support its academic programs and operations. The Division includes: Two undergraduate programs One graduate program Both in-person and asynchronous online instruction The program prepares students to join dental health teams focused on oral health and disease prevention. Notably, it is: The only dental hygiene program in Ohio affiliated with a dental school The only program in the state offering a master’s degree in dental hygiene

Position Summary

The Office Administrative Associate provides high-level administrative support to the Chair of the Division of Dental Hygiene. This role requires independent judgment, discretion, and the ability to manage both routine and complex administrative functions with minimal supervision.

Key Responsibilities

Support the Division Chair in daily operations and strategic initiatives Ensure timely completion of division goals, projects, and deadlines Represent the Chair and Division to: College leadership Students External organizations and community partners Research & Reporting Research and analyze the following to provide recommendations and updates to the Division Chair: Programs Policies and procedures Operational data Prepare and maintain reports and documentation using network and cloud-based systems Budget & Financial Processes Monitor and manage division budgets across multiple funding sources in conjunction with the Chair Initiate financial transactions, including: Spend authorizations Travel arrangements Expense reimbursements Scheduling & Coordination Manage the Chair’s calendar and meeting schedules Coordinate complex meetings involving multiple stakeholders Maintain shared calendars for classrooms and conference spaces Office & Program Support Perform advanced administrative tasks, including: Document preparation and collaboration File and data management in cloud-based systems Handling confidential information Support personnel and documentation processes Assist in program planning and clinical exam coordination Provide guidance and task direction to coworkers Assist faculty with classroom technology issues Assist the Chair and any Search Committee Chair with faculty recruiting including: Meeting organization Interview scheduling Compliance documentation tracking through web based tracking services and committee and college-wide surveys Communications & Compliance Manage division website and social media presence Compile and update materials, including: Clinic manuals Booklists Published resources Events & Special Projects Plan and coordinate division events and activities Collaborate with other departments on shared initiatives Facilitate logistics for special events and programs Additional Duties Identify and implement process improvements Perform other duties as assigned

Target Pay Range

$21.35 - $27.88 (based on education and relevant experience)

Location

Postle Hall (0024)

Position Type

Regular

Scheduled Hours

40

Shift

First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

The university is an equal opportunity employer, including veterans and disability.

Ohio State benefits give you options to take care of what matters most to you — and opportunities to make adjustments as your life and needs change, including:

• Medical, dental and vision coverage, with Ohio State paying a significant portion of the cost.
• Paid time off, including sick and vacation time and 11 holidays.
• State retirement plan or an alternative retirement plan, both with generous employer contributions.

As Buckeyes, we accomplish more together. No matter your role, you’ll be part of creating what people need now: pathways to education, research and health care. Working at Ohio State means you’re part of a team with a strong sense of community and an unwavering commitment to excellence — and, of course, incomparable Buckeye spirit. We bring out the best in people, help each other succeed and learn together. By joining Ohio State, you become part of a top-20 public university with one of America’s leading academic health centers. We’re a team of dedicated colleagues with access to boundless resources that support you.