Office Administrative Associate

Ohio State University; Columbus (OH); On-site; USD 44,000 - 58,000; Full time

Job summary

The Ohio State University in Columbus seeks an Office Administrative Associate to support the Chair of the Division of Dental Hygiene. You will manage calendars, assist in budgeting, and coordinate complex meetings with students, staff, and external partners.

The role requires discretion, independent judgment, and the ability to handle confidential information while delivering high-level administrative support.

Qualifications

• High school diploma or GED required.
• 2 years of relevant experience required; 4-6 years preferred.
• Associate degree may be preferred.

Responsibilities

• Support the Division Chair in daily operations and strategic initiatives.
• Manage calendar and schedule complex meetings with multiple stakeholders.
• Prepare reports and maintain documentation using cloud-based systems.
• Monitor division budgets and initiate financial transactions.
• Coordinate faculty recruitment logistics and compliance documentation.

Skills

2 years experience

4-6 years experience

Education

High School diploma or GED

Associate degree preferred

Job description

## Office Administrative AssociateApplylocations: Columbus Campustime type: Full timeposted on: Posted Todayjob requisition id: R154018Screen reader users may encounter difficulty with this site. For assistance with applying, please contact [e-mail]. If you have questions while submitting an application, please review these frequently asked questions.**Current Employees and Students:**If you are currently employed or enrolled as a student at The Ohio State University, please log in to Workday to use the internal application process.Welcome to The Ohio State University's career site. We invite you to apply to positions of interest. In order to ensure your application is complete, you must complete the following:* Ensure you have all necessary documents available when starting the application process. You can review the additional job description section on postings for documents that may be required.* Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application.## Job Title:Office Administrative Associate## Department:Dentistry | Dental Hygiene**About the Division**The Division of Dental Hygiene at The Ohio State University College of Dentistry is seeking an **Office Administrative Associate** to support its academic programs and operations.The Division includes:* Two undergraduate programs* One graduate program* Both in-person and asynchronous online instructionThe program prepares students to join dental health teams focused on oral health and disease prevention. Notably, it is:* The only dental hygiene program in Ohio affiliated with a dental school* The only program in the state offering a master’s degree in dental hygiene**Position Summary**The Office Administrative Associate provides high-level administrative support to the Chair of the Division of Dental Hygiene. This role requires independent judgment, discretion, and the ability to manage both routine and complex administrative functions with minimal supervision.**Key Responsibilities*** Support the Division Chair in daily operations and strategic initiatives* Ensure timely completion of division goals, projects, and deadlines* Represent the Chair and Division to:* College leadership* Students* External organizations and community partners**Research & Reporting**Research and analyze the following to provide recommendations and updates to the Division Chair:* Programs* Policies and procedures* Operational data* Prepare and maintain reports and documentation using network and cloud-based systems**Budget & Financial Processes*** Monitor and manage division budgets across multiple funding sources in conjunction with the Chair* Initiate financial transactions, including:* Spend authorizations* Travel arrangements* Expense reimbursements**Scheduling & Coordination*** Manage the Chair’s calendar and meeting schedules* Coordinate complex meetings involving multiple stakeholders* Maintain shared calendars for classrooms and conference spaces**Office & Program Support*** Perform advanced administrative tasks, including:* Document preparation and collaboration* File and data management in cloud-based systems* Handling confidential information* Support personnel and documentation processes* Assist in program planning and clinical exam coordination* Provide guidance and task direction to coworkers* Assist faculty with classroom technology issues* Assist the Chair and any Search Committee Chair with faculty recruiting including:* Meeting organization* Interview scheduling* Compliance documentation tracking through web based tracking services and committee and college-wide surveys**Communications & Compliance*** Manage division website and social media presence* Compile and update materials, including:* Clinic manuals* Booklists* Published resources**Events & Special Projects*** Plan and coordinate division events and activities* Collaborate with other departments on shared initiatives* Facilitate logistics for special events and programs**Additional Duties*** Identify and implement process improvements* Perform other duties as assigned**Target Pay Range:** $21.35 - $27.88 (based on education and relevant experience)## Additional Information:**Minimum Qualifications:**High School diploma or GED. Certification or vocational training may be required. Associate degree in relevant field may be preferred. 2 years of relevant experience required. 4-6 years of relevant experience preferred.## Location:Postle Hall (0024)## Position Type:Regular## Scheduled Hours:40## **Shift:**First Shift***Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.***